This position is located at the VA Southern Oregon Rehabilitation Center in White City, OR. The Administrative Support Assistant (OA) performs administrative activities in support of Facility Management Services (FMS), Occupational/Safety department, and the Green Environment Management Systems (GEMs).

Duties

Major Duties: Retrieve data on computer from a variety of resource services Answers inquiries for information, which may require research Maintain system of records Working knowledge of Microsoft databases and complex excel spreadsheets Prepares and type information Trends results using the database Evaluate the existing database and refine reports, charts and overall processes Monitor and report the completion of pre-inspections Answer inquiries for information Maintain a system of records Verifies that all inspection results are completed and documented appropriately Notifies services of actions required that are not completed Work Schedule: 8:00 am - 4:30 pm, Monday to Friday Position Description Title/PD#: Administrative Support Assistant (OA)/PD901000 Virtual: This is not a virtual position. Telework: Not Authorized Relocation/Recruitment Incentives: Not Authorized Financial Disclosure Report: Not required Physical Requirements: Normally work is sedentary in nature. Typically, the employee sits comfortably to do the work. However, there may be some walking, standing, bending, carrying of light items, such as papers, books, or small parts, step ladders or on occasion may operate a motorized cart. On infrequent occasions work may require specific, but common, physical characteristics and abilities, such as above average agility and dexterity.

Requirements

Qualifications

To qualify for this position, applicants must meet all specialized experience requirements within 30 days of the closing date of this announcement, 11/08/2023. Specialized Experience GS-06: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Read and retrieve floor plans; Create, monitor, and complete work orders; Compose, agendas, meeting minutes, and compile reports; Coordinate program activities such as tracking screening tests, Obtain documentation for testing, and scheduling appointments for testing; Receives and directs visitors; Communicate office functions and requirements; Monitor and report time and attendance; Working knowledge of Microsoft Office programs, electronic filing, and timekeeping; and Provide administrative and programmatic support such as process correspondence and independent research from multiple sources. Proficiency Requirement: In addition to meeting Qualifying Experience the following is required: Ability to type 40 words per minute typing speed. Applicants may meet this requirement by presenting a certificate of proficiency from a school or other organization authorized to issue such certificates or by self-certifying their proficiency. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

There is no educational substitution for the GS-06 level.

Contacts

• Address White City VA Medical Center 8495 Crater Lake Highway White City, OR 97503 US
• Name: Emily E Hammond
• Phone: 208-422-1000 X4835
• Email: [email protected]