This position is the Supervisory Administrative Officer (AO) to the Education and Research Service. The incumbent is directly supervised by the Chief, Education and is responsible/accountable to her/him as her/his first line supervisor. The incumbent is also responsible/accountable to the Associate Chief of Staff (ACOS)/Designated Education Officer for the Education and Research Service.

Duties

Duties include but are not limited to: Oversight of the Service's library ensuring appropriate information resources, training, and educational materials to all levels of facility activities, from complex database searches to informational circulation needs are available. Assists in the systematic planning, implementation, administration, integration, coordination and evaluation of the Academic Affiliations and other programs impacting health professions trainees. Manages Affiliation Programs and is responsible for the coordination and oversight of ACGME and Associated Health Programs. Composes and maintains correspondence, reports, spreadsheets, charts and schedules for ACGME, OAA, ORH & VACO requirements. Oversees and leads GME and program duties to include onboarding/offboarding trainees and staff, user account requests, validation of user access/menus/keys. Responsible for coordinating the ACGME and Associated Health Training Programs, extracts and assembles information, conducts analysis and develops monthly data for processing of residents, fellows, trainees, and/or students. Coordinates security checks such as Personal Identification Verification (PIV), Special Agreement Check (SAC), and/or National Agency Check with Integrity (NACI). Assists Service leadership in oversight of budget and fund control points to complete and support purchases to include equipment, contracts and supplies. Composes and maintains correspondence, reports, spreadsheets, charts and schedules for Service Fund Control Points and budget. Provides supervision and leadership of direct report employees; plans, prioritizes and assigns work to be accomplished. Develops performance standards, writes position descriptions, evaluates work performance, counsels employees and initiates disciplinary actions when necessary. Maintains collaborative and professional relationships. Work Schedule: Monday to Friday 7:30am - 4:00pm Compressed/Flexible: Not Eligible Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Supervisory Administrative Officer/PD140550 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Authorized Permanent Change of Station (PCS): Not Authorized PCS Appraised Value Offer (AVO): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/06/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: You will be rated on the following Competencies for this position: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Developed, administered, and resolved policy, program and project issues. Knowledge of establishing and maintaining systems for tracking compliance with mandatory requirements. Knowledge of the analysis of feedback from evaluations and surveys, and the evaluation of educational experiences. Experienced in professionally greeting, interviewing and screening telephone calls and visitors to include federal, state and local officials, community hospital executives, external review organization officials, staff, patients, and families. Experienced with fact-finding and suggestions for problem resolution as well as assistance with development and implementation of new or reviewed policies or program changes. Experienced with the onboarding and offboarding processes to maintain security integrity. Initiates computer and VistA accounts. Experience with VHA policies and procedures. Knowledge of how to analyze budgetary program plans and objectives; compile and summarize data concerning expenditures for personnel, purchased services, supplies, and equipment. . OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must submit a copy of your transcripts (unofficial transcripts are acceptable): Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related. Maintains collaborative and professional relationships. Customer Service Leadership Manages Human Resources Budget Administration Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: This position requires visual acuity, keen hearing, clear distinctive speech, and manual dexterity. This position is primarily sedentary, but may require potentially long periods of continued walking, standing, stooping, sitting, bending, pulling, and pushing. Work also involves some carrying and transporting of books, library materials, files and/or office supplies. Transferring objects, supplies and program materials throughout the Medical Center may be required. Work is usually performed sitting at a desk, in conferences and meetings. Some light physical exertion is necessary. The incumbent must be a mature, flexible, sensible individual capable of working effectively in stressful situations, able to shift priorities based on program needs. If required as a condition of employment, the incumbent must complete annual Employee Health requirements, such as annual TB screening or testing. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address Dayton VA Medical Center 4100 West Third Street Dayton, OH 45428 US
• Name: Glenn Busch
• Phone: (937) 268-6511 X1368
• Email: [email protected]