The Administrative Officer (AO) for Quality Management Service serves as full assistant to the Chief of Quality Management Service (QMS). As such, the responsibilities include program administration, Human Resources (HR) actions, manpower, financial management, contracting, logistics/supply management and other related administrative functions.

Duties

Duties Include: Recognize problems that would adversely impact the facility as it functions within the VHA and Non-VA healthcare partners; Ensures QMS leadership maintains visibility of projects and consultants; In the absence of established procedures, will develop standard operating procedures or standard of work, avoiding barriers to accomplishing tasks; Apply critical thinking to aid in interpretation of community benchmarks, VHA analytics, and future projections; Establish and maintain a review process of new VHA publications, adn work thei executive leaders to ensure facility compliance, to include assignment to other facility AOs, and reporting schedule to QPSB; Provides recommendation, information, and/or guidance to staff on basic procedural, policy and/or regulatory requirements related to HR; Work Schedule: Full-Time, Monday through Friday, 8:00am - 4:30pm. Telework: Available (Ad-hoc). Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer - Quality Management Service/PD92247-0. Relocation/Recruitment Incentives: Not Authorized. Critical Skills Incentive (CSI): Not Approved. Permanent Change of Station (PCS): Not Authorized. Financial Disclosure Report: Not Required.

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 02/08/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Experience with mission, objectives, organization, programs, and functions within VISN 10 and Quality Management Service sufficient to perform a variety of management services; Experience in developing budget forecasts, cost projections, financial exhibits, unfunded requirements justification, position narratives, issue papers, white papers, and manpower management; Experience gathering, assembling, and analyzing facts, draw conclusions, conduct analysis, revise recommended solutions, and package the entire process in briefings, papers, or reports suitable for senior leadership use and decision making; and Skilled in communicating effectively both orally and in writing with a diverse group of individuals to include healthcare professionals and paraprofessional personnel. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a Ph.D. or equivalent doctoral degree, or LL.M., (if related) or I have completed three full years of progressively higher-level graduate education leading to such a degree and which demonstrates the competencies necessary to do the work. NOTE: Transcripts must be submitted with application. Education cannot be credited without documentation. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have combination of specialized experience and education. Only graduate education in excess of the amount required for the next lower grade level may be used to qualify applicants for positions at the GS-11 grade level. (When crediting education that requires specific course work, prorate the number of hours of related courses required as a proportion of the total education to be used.) You will be rated on the following Competencies for this position: Administration and ManagementAnalysis and Problem SolvingAnalytical ReasoningAttention to DetailCommunicationDatabase AdministrationManages and Organizes InformationOrganizational Performance AnalysisTeamwork Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary, although some slight physical effort may be required including some walking and traveling to other buildings/areas on the installation is required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address Dayton VA Medical Center 4100 West Third Street Dayton, OH 45428 US
• Name: Kim Willingham
• Phone: 682-364-0586
• Email: [email protected]