The Talent Management System (TMS) Domain Manager for the VA Maine Healthcare System Service Line reporting directly to the Education Service Line (ESL) Manager. He/She will serve as Education Service Line Manager's administrative assistant providing planning and support for meetings and events involving the manager. The incumbent will also serve as the fund control point clerk and Government Purchase Credit Card holder for fund control points assigned to the Education Service Line.

Duties

Duties include, but are not limited to, the following: Talent Management Domain Manager Primary contact and subject matter expert (SME) for Talent Management System (TMS); Design/execute reports; Link education curriculums with medical center mission and strategic directives; Ensure education requirements are included in TMS system; Assigns training to local users via assignment profiles; Deliver briefings regarding TMS; Verify database information in TMS; Maintains reference tables for Time and Leave (T&L)/Organizations; Monitor external events in TMS; Monitor Education Service mandates and compliance; Create TMS items; Create/maintain scheduled offerings in TMS; National TMS Team Work with national TMS team; participates in conference calls and face-to-face training; Provide suggestions for improvements to TMS; Test new reports; Training Train/ensure local TMS administrators, instructors, employees, as well as presents training at New Employee Orientation (NEO); Assist users with TMS program; Ensure accurate training reporting; Administrative management & Program Assistant Manage training calendar for Education Service chief; Prepare documents/reports; Perform research & analysis; Records meeting minutes; Plan/coordinate events; including new employee orientation Manage/edit/update Education Service intranet page; Compiles requests for travel, training & tracks attendance; Performs PIV manager/sponsor/registrar roles; Fund Control Point (FCP) Clerk Prepare/review/monitors Education Service's budget; Process reimbursements; Enter purchase card orders via Integrated Funds Control Point Activity, Accounting and Procurement (IFCAP) program; Responsible for Government Purchase Card (GPC) purchases and reconciliation; Prepare records/reports related to fiscal training resources; ensures timely payment; Answer non-technical questions on allocation/expenditure of education/training funds; Monitor expenditures; Prepare statistical information Work Schedule: Monday-Friday 7:30 am-4:00 pm Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Training Technician/PD002500 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/16/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education, as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: extensive knowledge of the Fund Control Point Clerk processes and procedures. Excellent skills in HTML and SharePoint editing and management. Strong skills in Microsoft Office software applications especially, Microsoft Outlook, Excel and Word. You will be rated on the following Competencies for this position: Analysis and Problem SolvingCommunicationCustomer Service (Clerical/Technical) Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: No physical exertion is required. The work is primarily performed while sitting - though some work may require periods of standing. The regular and recurring work of the position, involves sitting at a desk, conferences, meetings, etc., and occasional visits to activity work sites. Duties may require lifting and carrying computer equipment, such as monitors and printers. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address Togus VA Medical Center 1 VA Center Augusta, ME 04330 US
• Name: Tamisha Williams
• Phone: 203 932-5711 X18589
• Email: [email protected]