The position is located in the Department of Veterans Affairs (VA), Veterans Health Administration (VHA), Mid-Atlantic Health Care Network (VISN 6), Fayetteville VA Medical Center (VAMC), Physical Medicine and Rehabilitative Service (PM&RS), Fayetteville, North Carolina. Provides administrative support to all service line program areas which include Occupational Therapy, Physical Therapy, Kinesiotherapy, Polytrauma, Spinal Cord Injury (SCI), and Recreation Therapy.

Duties

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. The incumbent is directly involved and serves as the focal point and resource person responsible for providing service administrative leadership and coordination (both within and outside the Medical Center) in the development, implementation, evaluation, interpretation, revision and necessary corrective action of all applicable administrative policies, functions, activities, operations and programs for PM&RS. Ensures that policies developed at the top management level are transmitted to responsible parties at lower levels of the team to assure that they are carried out, both at the supervisory and non-supervisory levels and to assess the success of these policies in terms of productivity, proper manpower utilization, improved efficiency and economic resource management. Is responsible for the coordination of the service Quality Improvement Program including the requirements of VA Central Office (VACO), Joint Commission (JC), and the Accreditation Council for Graduate Medical Education as they relate to service programs and provides input for a broad data base for management decision. Provides information and participates in Annual Management Review, Management Briefings, and Personnel Management Reviews for the service, External Review responses, and other reviews as required. Assists in the development of long and short-term internal policies, goals, and objectives. Provides support and workload data for Chief, PM&RS to assist with the Polytrauma and SCI programs with resource allocation, team productivity and efficiencies, and budgetary information for informed decision-making. Serves as PM&RS Functional Team Coordinator for Computer Services or ADPAC. Provides and coordinates training and guidance in the implementation of the applicable Decentralized Hospital Computer Program (DHCP), and other computer systems. Is responsible for developing and maintaining PM&RS computerized information and for providing outputs and interpretation to appropriate staff. Develops and maintains information concerning medical record completion and collaborates with Health and Business Administration to ensure timely completion of medical records. Prepares PM&RS budget projections based on studies of past expenditures, knowledge of the team's requirements, changes which have occurred in workload, and future goals of the team which involves working closely with the section heads in assessments, forecasting and determination of their specific needs. Records and organizes documents relating to expenditures to provide accurate and timely data and immediate visibility concerning availability of funds. Coordinates the fund control points assigned to PM&RS, approves expenditures and reports fiscal status to program chiefs and Fiscal as necessary. Provides training in fiscal management to responsible officials as required for optimal utilization of funds and maintenance of records. Analyzes expenditures and adequacy of funding and communicates need for additional funding or other changes in funding levels or requirements to Human Resources through the Chief of Staff. Serves as the administrative resource and clearing point for PM&RS for personnel management actions. This often requires dealing with procedural problems of a novel or unusually sensitive nature. This includes providing technical assistance and advice, maintaining necessary controls and suspense files; compiling and submitting necessary paperwork for appointment and staffing purposes, professional standards board actions, employee clearances, placement, follow-ups, merit promotions, performance awards and evaluations, classification actions, counseling and disciplinary actions; maintaining knowledge of VA/American Federation of Government Employees (AFGE) Master Agreement and coordinating AFGE involvement in personnel related matters, etc. Coordinates liaison between house staff office at the affiliate and our Human Resources Service Line in providing information pertinent to the teaching program at our medical center as it affects processing, personnel matters and timekeeping. ALL OTHER DUTIES AS ASSIGNED. Work Schedule: Monday - Friday; Hours 8:00a - 4:30p Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD083950 Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/15/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-9 position you must have served 52 weeks at the GS-7; for a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. You may qualify based on your experience and/or education as described below: GS-9 Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-7 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Compiling information and preparing administrative reports for briefings; maintaining and updating databases and shared computer drives; providing advice and assistance to managers and staff concerning agency personnel processes and procedures; experience using office automation programs such as work processing spreadsheet, graphics, and desk top publishing; and coordinating with management to control purchasing and use of supplies. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond graduate level. Only graduate education in excess of the amount required for the next lower grade level may be used to qualify applicants for positions at grades GS-9 and GS-11. (When crediting education that requires specific course work, prorate the number of hours of related courses required as a proportion of the total education to be used.) GS-11 Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-9 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Compiling information and preparing administrative reports for briefings; maintaining and updating databases and shared computer drives; providing advice and assistance to managers and staff concerning agency personnel processes and procedures; experience using office automation programs such as work processing spreadsheet, graphics, and desk top publishing; and coordinating with management to control purchasing and use of supplies. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond graduate level. Only graduate education in excess of the amount required for the next lower grade level may be used to qualify applicants for positions at grades GS-9 and GS-11. (When crediting education that requires specific course work, prorate the number of hours of related courses required as a proportion of the total education to be used.) You will be rated on the following Competencies for this position: Administration and ManagementBudget AdministrationInformation ManagementPlanning and EvaluatingProject Management Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is mostly sedentary. The work requires walking, standing, bending, and carrying light items such as books, papers, and files. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address Fayetteville NC VA Medical Center 2300 Ramsey Street Fayetteville, NC 28301 US
• Name: Elizabeth Johnson
• Phone: 828-298-7911 X5322
• Email: [email protected]