The Civilian Pay Technician is located in a VA Medical Center within the Mid-South Healthcare Network (VISN 9) and is organizationally aligned within the Fiscal Service at the Tennessee Valley Healthcare System. The Civilian Pay Technician processes a full range of payroll actions in an automated system for employees appointed under different personnel systems with unique pay accounts. These pay accounts include full-time, part-time, intermittent, trainees, retired annuitants, and fee basis.

Duties

The Civilian Pay Technician processes a full range of payroll actions in an automated system for employees appointed under different personnel systems with unique pay accounts (General Schedule and Wage Grade employees, Non-Appropriated Fund (NAF) Canteen employees, VA Cemetery employees, Title 38 physicians/dentists, nurses, special salary rates (Title 5 and Title 38 Hybrid).These pay accounts include full-time, part-time, intermittent, trainees, retired annuitants, and fee basis. Duties include but are not limited to: Process time and attendance records for each pay period, at the end of each biweekly cycle in the time and attendance (VATAS system. and reconcile with the Defense Finance Accounting Service (DFAS). Ensure employee records are received to meet the Financial Services Center (FSC) transmittal deadlines. Manually accounting for employees pay as reconciled from all pay records paid by DFAS. Research and resolve on-line rejects prior to the FSC transmission. Review current and prior pay period exception lists with service line representative's (Timekeeper, supervisor, service chiefs, etc.,) to resolve any outstanding items. Monitor the status and progress of assigned tasks; recommend suggestions for adjustments. Prepare reports under the direction of the Finance Section Chief of Fiscal Service. Conduct semi-annual desk audits of unit timekeepers to determine if appropriate record keeping is occurring Perform quality assurance audits to assure accuracy, timeliness, completeness. Research and code changes to employees Master Record, including taxes, health insurance, uniform allowance, annual and sick leave, union dues, and military leave. Responsible for auditing and researching transactions received from Human Resources Management Service (HRMS), for determining the necessity for payroll action. Forward policies, directives, and/or procedures and providing input on where and how to obtain information to answer one-of-a-kind and unusual questions. Research and process back pay claims (retroactive adjustments) to retirement accounts, crossing multiple years. Ensure proper payment to the employees, its tenants, and the processing of the salary related materials. Interchange Agreement: Applications will be accepted for this position under the Interchange Agreement as outlined in VA Handbook 5005, Part III, Appendix C. This agreement allows for the movement of Title 38 and Title 38 hybrid personnel, who have at least 1 year of full-time continuous service, to apply for competitive service positions. OPM 90 Day Waiting Period: OPM requires that all current permanent federal employees serve 90 days after their competitive selection in their current Title V position prior to moving to another position. Applicants must be eligible under the VA Interchange Agreement, having served continuously for at least one year in the other merit system under this interchange agreement. For more information regarding the VA Interchange Agreement please visit: https://www.opm.gov/policy-data-oversight/hiring-authorities/competitive-hiring/. All Title 38 Veterans Canteen Service (VCS) employees must have served in their Excepted Service position for at least 90 days in order to be eligible for a position within the Competitive Service. Applicants who were previously selected under a Competitive Delegating Examining Unit (DEU) announcement must have served in their position for at least 90 days prior to being eligible for other positions within the Competitive Service. Work Schedule: Monday - Friday | 8;00 AM to 4:30 PM CST Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: Virtual position may be offered to a current VA employee who is deemed "highly" qualified by the hiring official. Position Description/PD#: Civilian Pay Technician/PD07781A and PD70161A Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized PCS Appraised Value Offer (AVO): Not Authorized Financial Disclosure Report: Not required Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/24/2023. TIME-IN-GRADE REQUIREMENT: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements. For a GS-6 position you must have served 52 weeks at the GS-5 level. For a GS-7 position you must have served 52 weeks at the GS-6 level. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Examples of appropriate SF-50s include: Within grade increases at the highest grade held; or Promotions with an effective date more than one year old; or SF-50s at the highest grade held with an effective date more than one year old. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment In addition to meeting the Time-in-Grade requirement, applicants must also meet the specialized experience below. SPECIALIZED EXPERIENCE: We will not make assumptions when reviewing applications. Please see the Required Documents section below for resume requirements. Your experience must be fully documented in your resume and must include job title, duties, month and year start/end dates AND hours worked per week to receive proper evaluation. You may qualify based on your experience as described below. To qualify for this position at the GS-6 level: .GS-6 SPECIALIZED EXPERIENCE: You must have one year of specialized experience equivalent to at least the next lower grade GS-5 in the normal line of progression for the occupation in the organization. Specialized experience is defined as: Demonstrating ability to understand standardized rules and regulations/procedures for timekeeping. Preparing reports. Using computer equipment and a variety of software applications. Communicating with a wide variety of employees and supervisors. Processing time and attendance records. To qualify for this position at the GS-7 level: GS-7 SPECIALIZED EXPERIENCE: You must have one year of specialized experience equivalent to at least the next lower grade GS-6 in the normal line of progression for the occupation in the organization. Specialized experience is defined as: Demonstrating ability to understand standardized rules and regulations/procedures for timekeeping. Maintaining payroll records. Preparing and completing related reports pertaining to employees. Determining pay. Using computer equipment and a variety of software applications. Communicating with a wide variety of employees and supervisors; and processing time and attendance records. ***PREFERRED EXPERIENCE: The best qualified applicant will have previous Civilian Payroll Technician experience in a federal agency. The highly qualified applicant will have previous Civilian Pay Technician experience in a federal agency and will possess the following experience: Processing a full range of official payroll actions for employees under various payroll systems; determining pay; maintaining payroll records and completing related reports pertaining to employees; processing cases within the full range of payroll functions; and documented experience working with payroll systems such as DCPS, VATAS, VISTA and PAID.**** You will be rated on the following Competencies for this position: Administration and ManagementCustomer Service (Clerical/Technical)Technical Competence Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. PHYSICAL REQUIREMENTS: The work places no special physical demands on the employee. There is a high level of stress due to demanding deadlines and the need for a high degree of accuracy. There is also a requirement for some walking, standing, bending and carrying of light items. Work is performed in a office setting where the work area is typically lighted, heated and ventilated. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address Tennessee Valley HCS - Nashville 1310 24th Avenue South Nashville, TN 37212 US
• Name: Caitlin Clabough
• Email: [email protected]