This Position is Limited to Local Commuting Area. You will serve as an Administrative Support Specialist (Lead) for the Small Business Administration (SBA), Office of Disaster Recovery and Resilience, (ODR&R), Field Operations Center East - FOCE in Atlanta, Georgia. This position provides administrative and logistical support to field operations, Center and warehouse operations located across the United States and territories.

Duties

As an Administrative Support Specialist (Lead) at the GS-0301-12, some of your typical work assignments may include: Oversees the effectiveness of all assigned administrative activities performed by the Center and individual teams to include budget, procurement, space management, mail shipping and receiving, payroll, supply, Personal Identity Verification (PIV) card management, assets management and records management, travel, and accountable property functions. Reviews and disseminates policies, procedures, and regulations, which may require explanations or discussions with diverse audiences. Keeps Administrative Officer informed of Department workflows, processes, and procedures. Analyzes these workflows, processes, and procedures, with the goal of improving the efficiency of each function, lessening the paperwork required. As necessary, locates possible suppliers/vendors and solicits written and/or oral quotes. Reviews invoices and obtains approval for payment. As Lead, may be assigned Government Purchase Card. Assists in the monitoring of the accountable property function. Assigns and monitors workflow of the accountable property (AP) staff. Assures that all local policies and ODR&R procedures are in effect, requiring records of issuance and tracking of accountable property, and the return of such property upon the departure of the employee to whom it was assigned. Develops annual audit of all furniture and equipment of the Center. Assigns and monitors work and workflow of staff assigned to travel. Requests activation of Government-issued credit cards as needed. Assure travel requests are accurately submit on a timely basis to ASC for processing in support of the deployment of staff to various disaster sites to assist disaster survivors. IMPORTANT NOTES: This Position is Limited to Local Commuting Area. This is a Permanent Position, which is a competitive service status position with a full-time work schedule. A valid driver's license may be required. While travelling to a disaster site, you may encounter hazardous working and/or living conditions, such as no water or electricity and/or minimal lodging facilities. Mandatory Overtime: In order to respond quickly and efficiently to disaster survivors, substantial compensated overtime hours may be required while on assignment (up to seven days a week and twelve to fourteen hours a day). You may be required to travel to a disaster site during increased disaster activity for extended periods with little or no advanced notice. If so, you may encounter hazardous working and/or living conditions, i.e., no water or electricity and/or minimal lodging facilities. Travel expenses are compensated based on SBA policy and Federal regulations. Additional selections may be made from this announcement if identical vacancies occur within 180 days from the closing date. By applying for this position with SBA's Office of Disaster Assistance, you can enjoy challenging but satisfying work and join a highly motivated and diverse team that helps families and businesses rebuild their lives after a disaster. This position is not included in a bargaining unit.

Requirements

• U.S. citizenship is required.
• You must be able to obtain and maintain a Government travel credit card.
• Favorable background investigation and credit check are required.
• Credit Score below 500 may negatively impact consideration in this hiring process.
• You may be required to complete a one-year probationary period.
• You must meet time-in-grade requirements by the closing date, if applicable.
• This position is not included in a bargaining unit.
• This Position is Limited to Local Commuting Area.

Qualifications

*Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g. Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. If qualifying based on related unpaid (e.g. volunteer service) experience, you must provide hours worked per week and beginning/ending dates (mm/yyyy to mm/yyyy). Federal status applicants must meet both Time-In-Grade AND experience requirements by the closing date of this announcement. However, if you have separated from the Federal Government for at least 52 weeks, you are not subject to the Time-in-Grade requirement. Time-In-Grade Requirement:GS-12: Must have held grade GS-11 for 52 weeks. You may qualify based on experience only .Experience: To receive credit, you must indicate the month and year as well as the average hours worked per week for each employer. Average work hours must be stated on the resume to quantify each period of work experience or that experience will not be credited toward meeting the specialized experience requirement. You must address the specific specialized experience required for each grade level of this position on your resume or application or you will be rated "Ineligible" for that grade level.GS-12: To qualify you must have at least 1 full year (52 weeks) of specialized experience equivalent in difficulty and complexity to the GS-11 level in the Federal service that has equipped you with the particular knowledge, skill, and ability to perform successfully in this position. This experience may have been gained in a Non-Federal service position. In addition, this Specialized Experience must demonstrate the following: Implementing and communicating strategy, vision, and direction of a field office to assigned Team; executes the duties of the Administrative Officer in their absence; and Serving as a team leader over administrative programs and operations of the department supporting field focused workforce to include at least 5 of the following functions: time and attendance, accountable property, warehouse operations, mailroom operations, secure credentialing, budget and procurement, fleet vehicle operations, facility management, shipping and receiving, inventory management, and other related tasks; and Writing communications and helping supervisor to develop procedures to implement information such as guidelines, operating metrics, position statements, funding requests/justifications, etc.; and Communicating orally, or representing the organization, in meetings within the organization to peers and senior leaders, and to external partners involved in the administration of the enterprise operations and the operations of leased facilities with vendors and other stakeholders.

Education

GS-12 There is No Education Substitution at this Grade Level.

Qualification Standards: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=Group-Standards

Contacts

• Address Field Operations Center East - FOCE 101 Marietta Street NW, Suite 700 Atlanta, GA 30303 US
• Name: Winston Canady
• Phone: 404-331-0148
• Email: [email protected]