See below for important information regarding this job.

Duties

Serve as the senior member of the administrative command support staff and primarily serves under the direction of the Commander, Deputy Commander, Acquisition Executive, and Chief of Staff. Provide a wide range of coordinative and administrative support designed to facilitate the corporate decision- making process for a combat support agency with a 1.9 billion dollar budget and over 2,500 personnel. Provide technical administrative guidance to Land and Maritime and other administrative support staff on a variety of administrative system, processes and procedures. Review all of directives, policies, memoranda, sensitive communications, and other correspondence. Develop an effective system to track tasks assigned, emails delegated, notification of closure on completed assignments without missing deadlines or deliverables. Ensure all social obligations are met, and that the Command Executives respond to all social invitations. Receive all visitors and telephone calls to the Command Executives and determine nature of call or business of visitors. Draft, research and prepare materials for Command Executives’ use in internal and external engagements. Take notes of important telephone calls, prepare briefs and extract for line management and staff supervisors; follows up to insure that indicated actions are completed or notifies Command Executive when his action is merited. Assist the Protocol Officer with scheduling and coordinating the Senior Executives for events such as Command Briefings, Change of Command ceremonies, Senior Leadership Off-sites, Very Important Person (VIP), Community and Political Leader visits.

Requirements

• Must be a U.S. citizen
• Tour of Duty: 1st shift, Flexible
• Security Requirements: Non-Critical Sensitive with Secret Access
• Appointment is subject to the completion of a favorable suitability or fitness determination, where reciprocity cannot be applied; unfavorably adjudicated background checks will be grounds for removal.
• Fair Labor Standards Act (FLSA): Non-Exempt
• Selective Service Requirement: Males born after 12-31-59 must be registered or exempt from Selective Service.
• Recruitment Incentives: Not Authorized
• Bargaining Unit Status: No

Qualifications

To qualify for a Command Support Specialist, your resume and supporting documentation must support: A. Specialized Experience: One year of specialized experience that equipped you with the particular competencies to successfully perform the duties of the position and is directly in or related to this position. To qualify at the GS-11 level, applicants must possess one year of specialized experience equivalent to the GS-09 level or equivalent under other pay systems in the Federal service, military, or private sector. Applicants must meet eligibility requirements including time-in-grade (General Schedule (GS) positions only), time-after-competitive appointment, minimum qualifications, and any other regulatory requirements by the cut-off/closing date of the announcement. Creditable specialized experience includes: Create spreadsheets, pie charts, presentations and manage databases using desktop publishing software and digital graphics. Analyze incoming memos, submissions and reports in order to determine their significance and to plan for their distribution. Make travel arrangement for executives to include scheduling visits with officials; plan events, script, programs and VIP invitation lists. Design layout of ceremony and reception area and experience with military and Federal civilian rank structures, courtesies and protocols. B. Education Substitution: Such education must demonstrate the knowledge, skills, and abilities necessary to do the work. Education must be from a college or university accredited by an organization approved by the U.S. Department of Education. See http://ope.ed.gov/accreditation/Search.aspx. If using education to meet basic qualifications, YOU MUST SUBMIT A TRANSCRIPT as supplemental documentation. To qualify based on education in lieu of specialized experience, you must possess: GS-11: A Ph.D. or equivalent doctoral degree or, 3 full years of progressively higher level graduate education leading to such a degree or, LL.M., if related. C. Combination: Combinations of successfully completed post-high school education and experience may be used to meet total qualification requirements for grade levels GS-11 and may be computed by first determining the applicant's total qualifying experience as a percentage of the experience required for the grade levels; then determining the applicant's education as a percentage of the education required for the grade levels; and then adding the two percentages. The total percentages must equal at least 100 percent to qualify an applicant for that grade level. Only graduate education in excess of the amount required for the next lower grade level may be used to qualify applicants for positions at grade GS-11. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

Are you using your education to qualify? You MUST provide transcripts or other documentation to support your educational claims. Unless otherwise stated: Unofficial transcripts are acceptable at time of application.

GRADUATE EDUCATION: One academic year of graduate education is considered to be the number of credits hours that your graduate school has determined to represent one academic year of full-time study. Such study may have been performed on a full-time or part-time basis. If you cannot obtain your graduate school's definition of one year of graduate study, 18 semester hours (or 27 quarter hours) should be considered as satisfying the requirement for one year of full-time graduate study.

FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university.

Contacts

• Address DLA Land and Maritime 3990 East Broad Street Columbus, OH 43218 US
• Name: DLA Land and Maritime POC
• Phone: (614) 692-0313
• Email: [email protected]