This Administrative Officer position is in Emergency services at the VA Providence Healthcare Systems, located at the Providence location. This position is a full-time at 40 hours per week.

Duties

The Administrative Officer plans, administers, and coordinates basic administrative services including budget formulation and execution, financial planning, accounting, procurement and contract administration, human resources management, space and equipment utilization, travel, property and records management, and related administrative support services. Duties include but are not limited to: Provides advice and counsel on a range of straightforward administrative and operational management support issues. Identifies and analyzes changes and trends in funding for human resources and material needs, human resources availability, and other administrative support matters. Briefs the senior staff regarding existing Department, Survey, and regional administrative policies and requirements. Formulates and administers separate accounts of the annual program budget. Maintains proper financial balances and distributes resources to all activities within planned limitations. Evaluates budgetary and fiscal data for consistency with previous estimates and current levels of program operations. Verifies that obligations and expenditures occur on a timely basis in accordance with the financial plan and regulatory controls, and are within amounts obligated. Reports variations in excess of accepted funding limitations and recommends corrective actions. Plans and conducts limited analyses of organizational elements and work to identify problems and approve resource utilization, administrative support, and management effectiveness. Reviews program data, workload reports, and staffing requests to ensure that organization positions are funded properly, and that acceptable grade and staffing levels are maintained. Serves as an organization liaison on human resources matters by coordinating organization needs with human resources office requirements; directing the initiation of personnel actions; and facilitating the accomplishment of various human resources management programs in analyzing and advising on implications of proposed management decisions. Oversees recruitment, selection, promotion, awards, and training activities to ensure compatibility with staffing plans, personnel ceilings, and funding levels. Reviews completed position descriptions and work plans for proper format and uniformity prior to submission to the human resources office. Works with supervisors and human resources office in counseling employees on personal and job-related problems, grievances, and adverse actions. Directs, advises, and trains employees engaged in providing administrative support and office services for the organization's activities involving supply and property management, mail and file services, travel, records and reports, equipment maintenance, vehicle management, and related services. Interprets and applies contract and procurement regulations. Directs others regarding the preparation of requisitions and purchase orders and ensures adherence to policies and regulations. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday-Friday; 7:30am-4:00pm Telework: Not Available Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD037360 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required Notifications: This position is in the Competitive Service. Veterans' preference does not apply for internal or other current permanent Federal agency employees. Interchange Agreements with Other Merit System: Employees who occupy medical or medical-related positions and were appointed under 38 U.S.C. 4701(1) or (3) [formerly 38 U.S.C. 4104 (1) and (3)] must be serving in a full-time position without time limit and have served continuously for at least one year in this other merit system to be eligible to convert to the Title 5 System. Some exceptions to this rule may apply if you have previously acquired tenure under a Title 5 appointment. This position is a LIUNA Bargaining Unit position. This position is covered by locality-based comparability pay. Current and former Federal employees must submit copies of their most recent SF-50, (Notice of Personnel Action). The SF-50 must identify the position title, series, grade, step, tenure and type of service (Competitive or Excepted). In some cases, more than one SF-50 may be required to show a higher grade previously held.

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/16/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-05. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: GS-07 Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: reviews requests for personnel actions and provides advice and recommendation to management officials on propriety, relative need, and special problems; reviews current procedures for internal processing of administrative work and recommends improvements to workflow and efficiency of operations; and utilizes analysis, fiscal and other office administrative skills and exercises competencies in organizational stewardship to benefit the medical center . OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have 1 full year of graduate level education or superior academic achievement. (TRANSCRIPTS REQUIRED) OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond graduate education. GS-09 Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: applies commonly used budget and finance principles, practices and methods of budget execution; adapts and implements policies and procedures concerning administrative support activities; analyzes administrative issues and problems of organizational structure, human resources staffing and utilization, and work methods; researches and assembles data; and, evaluates the utilization and management of human resources, material, and financial resources, and advise on straightforward management and fiscal problems. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related. (TRANSCRIPT REQUIRED) OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond graduate degree. You will be rated on the following Competencies for this position: Administration and ManagementAnalysis and Problem SolvingFinancial ManagementPersonnel and Human Resources Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary with some walking, standing, bending, carrying, etc. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address VA Providence Healthcare System 830 Chalkstone Avenue Providence, RI 02908 US
• Name: Christina Rotondo
• Phone: (401) 459-4779
• Email: [email protected]