The primary purpose of the position is to service as Administrative Officer (AO) for the Supply Chain Management Service (SCMS) and is responsible for the coordination and monitoring of all SCMS administrative programs. The AO functions as an extension of the Chief/Assistant Chief and SCMS professional staff as well as other service lines in explaining the service policies and assisting staff in implementing them.

Duties

The Hershel "Woody" Williams VA Medical Center serves southwestern West Virginia, southeastern Ohio, and eastern Kentucky. Facilities include our Hershel "Woody" Williams VA Medical Center in Huntington, and four community-based outpatient clinics in Lenore and South Charleston in West Virginia, Gallipolis, Ohio and Prestonsburg, Kentucky. Our primary affiliation is with the Marshall University Joan C. Edwards School of Medicine. In addition to our medical residency program with Marshall University, we have more than 30 training programs in over 20 health care fields, including dentistry, optometry, medical laboratory technology, pharmacy, and social work. Partnership with Marshal University Joan C. Edwards School of Medicine is established to conduct research to discover knowledge, develop VA We currently conduct more than 220 active research projects. Major areas of research include: Infectious disease Autoimmune disorders Cardiology Hypertension Diabetes Schizophrenia Hematology Surgery Oncology The primary purpose of the position is to serve as Administrative Officer (AO) for the Supply Chain Management Service (SCMS) and is responsible for the coordination and monitoring of all SCMS administrative programs. The AO functions as an extension of the Chief/Assistant Chief and SCMS professional staff as well as other service lines in explaining the service policies and assisting staff in implementing them. Responsibilities of the position include areas of coordination of surveys and reports, performance improvement activities, policy development, budget and financial management, procurement and contracting, statistical and other administrative functions. Duties include and are not limited to the following: Oversee and facilitate administrative management for the service Develops plans, issues, and implements procedures to comply with directives concerning administrative matters. Act as the Liaison with human resources office and staff concerning personnel related issues as well as provide advice and assistance to managers and staff concerning agency personnel processes and procedures. Participates and assists with the planning for budgeting needs, financial management, budget formulation, justification and execution. Provides advice to management as well as managing budget formulation and execution for ta changing budget of administrative expenses involving different funding sources. Aids management with preparing procurement requests, evaluating proposals, acting as the COR for procurements and/or Maintaining procurement records. Assist in the initiation and preparation of procurements to secure adequate resources to facilitate operations which may included determining appropriate costs , performing cost analysis, soliciting bids, writing sole resource justifications and communicating both orally and in writing with vendors and or contractors. Work Schedule: Full Time, Monday-Friday 8:00am - 4:30pm Position Description/PD#:Administrative Officer / PD99842S Compressed/Flexible Schedule: Not Authorized Telework schedules: Not authorized Virtual work schedules: Not authorized FLSA: Non Exempt BU Status: Not Bargaining Unit Recruitment Incentives: NOT authorized Relocation Expenses: NOT authorized Financial Disclosure Report: NOT required Permanent Change of Duty Station (PCS) Expenses: will not be paid PCS Appraised Value Offer (AVO): Not authorized EDRP Authorized: Not authorized Pay: Competitive salary, annual performance bonus, regular salary increases. Retirement: Traditional federal pension (5 years' vesting) and federal 401K with up to 5% in contributions by VA. Insurance: Federal health/vision/dental/term life/long-term care (many federal insurance programs can be carried into retirement). For More Information on Benefits: https://www.vacareers.va.gov/Benefits/EmploymentBenefits Competitive Federal benefits: Job security- Stability Career advancement and priority in hiring as a Federal employee Federal Retirement Survivor Benefits Military buy back toward retirement Leave Benefits: AL (13-26 days), SL (13 days), Paid Federal Holidays (11 days) , Paid Parental Leave 12 wks. FEHB lowest cost FEGLI low cost Flexible Spending accounts Pre-taxed Federal Long Term Care Insurance TSP matching 5% and Pre-tax contributions Child Care subsidy And more…

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, . Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-9 position you must have served 52 weeks at the GS-7. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education s described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the one year in the next lower grade, GS-7, in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to basic principles and practices of conducting budget and financial management, database management, tracking human resources actions and procurement and contracting. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have Master's or equivalent Graduate Degree OR 2 full years of progressively higher level graduate education leading to such a degree or LL.B or J.D, if related. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond 1 full year of Graduate level education. You will be rated on the following Competencies for this position: Administration and ManagementAttention to DetailDecision MakingEffective CommunicationInformation ManagementProblem SolvingReading Comprehension Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The position involves work that is mainly sedentary but requires some bending, walking, standing and lifting/carrying (under 15lb) of supplies, staff and patient mail. Some assignments may involve more frequent walking, but these assignments may involve more frequent walking, but these assignments require no unusual physical demands to perform work. The incumbent will need to have the ability to verbally communicate and hear (aid permitted) using a telephone and must be able to type and operate computer equipment as an essential part of their position. The incumbent must be able to work closely with internal and external customers in a face to face setting. Work Environment: Work is performed primarily in a Office setting; adequately lighted, temperature controlled, and ventilated. Office temperatures fluctuate periodically; involves everyday risks or discomforts which require normal safety precautions typical of such places as clinics, offices, meeting and training rooms or libraries; exposure to noise and dust on occasion.The incumbent may occasionally be exposed to patients who are combative secondary to delirium, dementia, or psychiatric disorders; Emotional and Mental Stability: The incumbent must be a mature, flexible, sensible individual capable of working effectively in stressful situations, able to shift priorities based on patient needs. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address Huntington VA Medical Center 1540 Spring Valley Drive Huntington, WV 25704 US
• Name: Samantha Robaina
• Phone: 410-605-7000
• Email: [email protected]