The Administrative Officer reports directly to and works in close connection with the Associate Chief of Staff for Mental Health. The Officer serves as Administrator for the Mental Health Service Line performing supervisory duties over assigned staff, and as a technical specialist/advisor performing a variety of healthcare studies and analysis to improve productivity, efficiency, patient satisfaction, and access to care.

Duties

Completes reports pertaining to work operations to Leadership/Management. Performs established personnel administrative duties. Assembles data into usable information. Serves as the subject matter expert in studies of health care management within area of coverage.. Advises leadership on the evaluation and management of health care delivery within facility. Completes the analysis of healthcare management based upon financial and management factors. Recommends modifications to data systems based upon recognized shortfalls. Develops data systems that monitor overall performance of the Mental Health Service Line. Recommends modifications to data systems based upon recognized shortfalls. Conducts costs analysis for Mental health Service Line programs. Coordinates Quality Management program for Mental Health Service Line. Updates clinic profiles to ensure compliance with all directives. Briefs Associate Chief of Staff for Mental health Service Line on all relevant findings from completed analyses. Utilizes various databases and computer programs to generate understandable reports. Redesigns business processes by leveraging resources in order to maximize effort and quality of work. Carries out Disciplinary Actions such as counseling and warnings and recommends further action for more severe situations. Work Schedule: MONDAY-FRIDAY, 8:00AM to 4:30PM Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Position Description/PD#: Administrative Officer/PD048780 Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/10/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Participates in the overall administrative and operational managementdecision making, policy development and resource utilization; Provides direct support to the Chief; Serves as liaison/facilitator to other services, committees & work groups outside the service; Supervises administrative staff & administrative functions within the service; Implements specific & general management relations; Oversees preparation of monthly & quarterly reports; Provides leadership and program coordination in the development, implementation, evaluation, interpretation, revision and necessary corrective action for all applicable administrative policies, functions, activities, operations and programs for the service. You will be rated on the following Competencies for this position: AccountabilityAdministration and ManagementBudget AdministrationCommunicationHuman Capital ManagementOrganizational Performance AnalysisQuality Ranking Factor Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Primary sedentary; Walking, standing, bending, carrying of light items such as papers, books, small parts or equipment may be required at times. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address Malcom Randall Department of Veterans Affairs Medical Center 1601 Southwest Archer Road Gainesville, FL 32608 US
• Name: David Furnas
• Phone: 913-758-6436
• Email: [email protected]