The Primary Purpose of the Position is: To provide routine technical and administrative support to the Administrative Officer and Service Chief for Pathology and Laboratory Medicine Service (P&LMS). Position will be the Section Safety Representative and alternate Timekeeper The Organizational Location of the Position is: Office of the Chief, Pathology and Laboratory Medicine Service, VA North Texas Health Care System (VANTHCS), Dallas, TX

Duties

Duties include but are not limited to: Administrative Support: Coordinates the full time and part time Staff Physician and Fee Basis staff hiring, Scheduling, and credentialing/privileging process for P&LMS. Informs physicians of the employment requirements, checks availability schedules, collates and coordinates prospective coverage dates, arranges possible coverage options, and assists the Chief, P&LMS in making the final schedule. Performs extensive research in multiple databases to compile pertinent databases to compile pertinent data for quarterly reports submitted to P&LMS Quality Management and to Qualify, Safety, and Value Service regarding active staff and fee basis providers, performance measure data, and Executive Office dashboard requirements. Logistics/Safety: Manages and provides budget support functions: Complies, gathers, and maintains financial data and initiates purchasing for equipment and other supply needs for P&LMS laboratories. Analyze operational procedures in order to make recommendations for improvements or reducing costs. Coordinates the repair of P&LMS facilities and/or purchase of office supplies and equipment needed in the laboratory, office, and phlebotomy areas. Prepares and submits purchase requests and work orders for equipment purchase and/or repair, supplies, and services. Systems Oversight and Training: Instructs clerical employees in specific tasks and job techniques and reviews written instructions for currency and completeness. Makes day-to-day adjustments based on laboratory priorities. Obtains and processes invoices for the use of sendout test services and Contract employees for the Service. Answers questions concerning policies and procedures related to these fund control points; i.e., projects, requests, and shifts in priorities and commitments. Data Transaction and Time and Attendance: Codes. enters, and verifies data keyed into automated systems. Advises other clerical employees and staff psychologists on anatomic pathology applications in DHCP/VISTA. Perform general data transcription duties for laboratory committees and staff. Serves as alternate time keeper for the service which involves ensuring Time and Attendance records are prepared, maintains, and certified for a variety of pay plans, types of leave, and special pay situations in a timely and accurate manner. Work Schedule: Monday - Friday, 8:00am to 4:30pm Virtual: This is not a virtual position. Position Description/PD#: Administrative Support Assistant/PD09701A Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/03/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Performs office automation duties; Compiles data for various reports, using data mining as necessary; and Performs transcription for pathology reports. You will be rated on the following Competencies for this position: Computer Skills Medical Information Clerical Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is sedentary. Some work may require movement between offices, hospitals, warehouses, and similar areas for meetings and to conduct work. Work may also require walking/standing, in conjunctions with travel to and attendance at meetings and/or conferences away from the work site. Incumbent may carry and lift light items weighing less than 15 pounds. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address Dallas VA Medical Center 4500 South Lancaster Road Dallas, TX 75216 US
• Name: VISN 17 SSU USAS Group
• Email: [email protected]