This position is located in Service Center Operations Directorate, Texas Service Center. As an Operations Support Specialist, you will manage and monitor budgets and allocations within a service center. They provide support and guidance on budgetary issues and problems.

Duties

The responsibilities described are for the full performance level. At developmental grade levels, assignments will be of more limited scope performed with less independence, and limited complexity. Support Resource Management, Financial Management, and Procurement functions which include budgeting, planning, accounting, and execution of funds through associated automated systems and assertion of governing regulations. Independently conduct automated system actions, validate proper and accurate fund allocations and commitments, and provide assurance and auditing of account activities. Perform weekly and monthly account reconciliations and reports; monitor, advise and present reports on fund balances, allocations, and budgets as they relate to overall operational needs and spending targets. Develop and maintain Financial Management, Budget and Purchasing databases; provide technical assistance to users; program, plan and resolve issues. Act as the Funding and/ or Approving Official for Travel and Procurement requirements as the subject matter expert for financial management and procurement activities; resolve invoice and contractual invoice, payment, and technical acceptance issues. Track and report status and dependencies to meet requirements in support of data calls. Manage logistics for travel training program. Provide supporting documentation and assist staff on both Financial and Travel systems. Review/respond to travel FTR policy inquiries from internal and external Customers. Serve as a Purchase Card Holder and be responsible for preparing procurement actions and other micro-purchases in accordance with Federal Acquisition Regulations, federal laws, rules/regulations, and USCIS guidelines/procedures. Be proficient in Microsoft Office Suite and Adobe Acrobat DC.

Requirements

Qualifications

The qualifications for this position must be met by 11:59 PM (Eastern Time) on 10/02/2023. Current Federal employees must have served 52 weeks at the lower grade or equivalent grade band in the Federal service. The Time-in-Grade requirement must be met by 11:59 PM (Eastern Time) on 10/02/2023. GS-11: You qualify at the GS-11 level if you possess one (1) year of specialized experience, which is equivalent to at least the GS-09 level in the federal government, that equipped you with the skills needed to successfully perform the duties of the position. You must have experience performing the following duties: Compiling reports and data to support various budget execution status and activities, such as budget/accounting information using financial databases and systems and reporting software. Conducting, coordinating and monitoring budgetary projects within an assigned program or office. Performing reconciliations of various administrative systems, researching and resolving discrepancies. Preparing preliminary and finished budgetary reports and documents. OR You may substitute a doctoral degree (PhD or equivalent degree), or three full years of progressively higher-level graduate education leading to such a degree in any field, or L.L.M. (if related for experience) at the GS-11 grade level. Such education must have been obtained in an accredited college or university and demonstrate the knowledge, skills, and abilities necessary to do the work of this position. Check with your school to determine how many credit hours comprise three years of graduate study. If that information is not available, use 54 semester or 81 quarter hours. GS-12: In addition to the requirements at the lower grade level(s), you qualify at the GS-12 level if you possess one (1) year of specialized experience, which is equivalent to at least the GS-11 level in the federal government, that equipped you with the skills needed to successfully perform the duties of the position. You must have experience performing the following duties: Performing a full range of budget oversight, to include control and accountability of budget and procurement information, transactions and processes. Interpreting budget and procurement instructions, administrative memoranda and regulatory guidelines for auditing and reporting on completeness and accuracy; assessing and resolving local impacts. Monitoring fund balances, commitments and spending targets to ensure continuity of operations and performing reallocations as necessary. Developing alternatives and recommendations to identify and resolve key accounting, budget and procurement issues and areas of special concern. Please read the following important information to ensure you submit everything we need to consider your application: It is your responsibility to ensure that you submit your responses and appropriate documentation prior to 10/02/2023. Your resume will be used to determine your qualifications for the position advertised in this announcement. Therefore, your resume must highlight your most relevant, significant experience related to the requirements found in the qualification section of this announcement, as well as any applicable education. USCIS will only review the first 5 pages of your resume to determine your initial eligibility/qualifications for a position. As such, please be sure to include content to support your eligibility/qualifications for this position within the first 5 pages. Please note that your full resume will be made available to the hiring manager if you are referred. Be clear and specific when describing your work history since Human Resources cannot make assumptions regarding your experience. Your application will be rated and ranked based on your responses to the online questions. Please ensure EACH work history includes ALL of the following information: Job Title (include series and grade if Federal Job) Duties (be specific in describing your duties) Employer's name and address Supervisor name and phone number Start and end dates including month, day and year (e.g. June 18 2007 to April 05 2008) Start and end dates for each grade/pay level if you've held a federal position. Full-time or part-time status (include hours worked per week) Salary Determining length of General or Specialized Experience is dependent on the above information and failure to provide the above information may result in a finding of ineligible. Note: Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Federal Experience: If you are using current or prior federal experience as a basis for qualifying for this position, the grade levels and length of employment (mm/dd/year) at each grade level must be listed in your work history. This information will be further validated if selected for this position. National Service Experience (i.e., volunteer experience): Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build criteria competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer service. Please provide the dates and amount of time/hours worked earning this experience.

Education

COMBINING QUALIFYING EXPERIENCE AND EDUCATION (at the GS-11 only): If you do not qualify based on experience or education alone, you may be able to qualify based on a combination of your experience and education. For more information on combining education and experience, visit the following website: General Schedule Qualification Standards. Transcript required: If you don't submit a transcript, we will not use your education when deciding if you're qualified for the job. For verification purposes, the transcript submitted must include your name and educational institution.

Contacts

• Address
• Name: HROC Staffing Help Desk
• Phone: 952-697-8380
• Email: [email protected]