About the Position: This position is located in the St. Paul District of the Army Corps of Engineers. It serves as the primary secretarial and administrative support for the Operations Division. This position acts as the Division's authority on all secretarial and administrative matters.

Duties

Assists the Division Chief and Branch Chiefs in secretarial and administrative work. Receives and distributes incoming mail. Maintains suspense records on incoming and outgoing correspondence and documents and follows through to ensure suspense dates are met. Receives and screens all visitors and telephone callers. Uses own judgment in referring calls to other members of the Division and District. Maintains all calendars, including automated calendars. Makes travel arrangements such as plane, rental car, and hotel reservations. Prepares travel orders and vouchers. Prepares timekeeping using CEFMS Timekeeping module software. Upon request, advises Division staff on time and leave guidelines. Takes lead in coordinating with Resource Management and other division secretaries on District/Division policy. Makes purchases such as meeting room rentals and conference tuition using Government credit card. Assists in the development of the organizations operating budget.

Requirements

• Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
• Relocation/PCS NOT authorized.
• Recruitment/Relocation/Retention Incentive MAY BE authorized.
• See other requirements below.

Qualifications

Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities. Current Department of Army Civilian EmployeesCurrent Department of Defense (DOD) Civilian Employee (non-Army)Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel WorkforceInteragency Career Transition Assistance PlanLand Management Workforce Flexibility ActMilitary Spouses, under Executive Order (E.O.) 13473Non-Department of Defense (DoD) TransferOffice of Personnel Management (OPM) Interchange Agreement EligiblePriority Placement Program, DoD Military Spouse Preference (MSP) EligibleReinstatementVeterans Employment Opportunity Act (VEOA) of 1998 In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. Experience Requirements: GS-05 Specialized Experience: One year of specialized experience which includes:1) performing time keeping responsibilities and receiving telephone calls and personal visitors for office staff, 2) prepare and edit complex documents and/or reports; AND 3) utilize automated software, such as Microsoft Excel, Microsoft Word, or Microsoft Power Point to prepare correspondence This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-04). OR Education: Four years of education above the high school level obtained in an accredited business, secretarial or technical school, junior college, college or university. OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide your semester hours of education beyond two years (total semester hours minus 60) by 60. Add the two percentages. GS-06 Specialized Experience: One year of specialized experience which includes: 1) performing time keeping, making travel arrangements, and receiving telephone calls and personal visitors for office staff; 2) preparing a variety of narrative and tabular materials such as requisitions, correspondence, memoranda, and administrative forms from rough draft, or brief instructions, into final form; AND 3) utilize automated software, such as Microsoft Excel, Microsoft Word, or Microsoft Power Point to prepare correspondence. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-05). OR Education: A half year (i.e., 9 semester hours) of graduate level education in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as Business Administration. OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) by 9. Add the two percentages. Selective Placement Factor: This position requires a selective placement factor as a qualified typist. A qualified typist can type 40 words per minute based on a 5 minute sample with three or fewer errors. You will be evaluated on the basis of your level of competency in the following areas: Attention to DetailClericalCustomer Service (Clerical/Technical)Organizational AwarenessWriting Time in Grade Requirement: GS-05: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-04). GS-06: Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-05).

Education

FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html

Contacts

• Address GG-APF-W2R906 US ARMY ENGINEER DISTRICT, ST PAUL DO NOT MAIL St. Paul, MN 55101 US
• Name: Army Applicant Help Desk