About the Position: Serves as a senior secretary with the U.S Army Corps of Engineers, St Paul District, Programs and Project Management Division (PPMD). PPMD is responsible for planning and executing water resource projects in the Upper Mississippi Valley. Projects include supporting inland navigation, helping communities reduce damages caused by flooding, restoring environmental resources and providing emergency response to disasters.

Duties

Receive and screen all personal visitors and telephone callers to the Executive Office. Receive, screen and distribute all incoming correspondence for the Programs and Project Management Division. Draft letters to key agency and congressional staff and the public. Coordinate division training and provide training support to the Public Affairs office and the executive office. Review, revise or establish operating procedures for a variety of administrative or support functions, including the suspense system, file system, and reference material. Schedule appointments without prior clearance, based on knowledge of supervisor's policies and availability, including making travel arrangements. Make travel arrangements for supervisor, to include maintaining itineraries for travel and channels of communication during travel, and preparing travel reimbursement vouchers. Arrange and schedule meetings, conferences and conference calls involving high ranking officials from within the district, from outside agencies, and members of the Congress and their staff. Provide clerical support to the Administrative Assistant, the District Engineer, the Deputy District Engineer, and the Executive Assistant on a regular, recurring basis, including extensive scheduling, coordination, and follow-up.

Requirements

• Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
• Relocation/PCS NOT authorized.
• Recruitment/Relocation/Retention Incentive MAY BE authorized.
• See other requirements below.

Qualifications

Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities. Current Department of Army Civilian EmployeesCurrent Department of Defense (DOD) Civilian Employee (non-Army)Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel WorkforceInteragency Career Transition Assistance PlanLand Management Workforce Flexibility ActMilitary Spouses, under Executive Order (E.O.) 13473Non-Department of Defense (DoD) TransferPriority Placement Program, DoD Military Spouse Preference (MSP) EligibleReinstatementVeterans Employment Opportunity Act (VEOA) of 1998 In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. Experience Requirements: GS-06 Specialized Experience: One year of specialized experience which includes meeting THREE OF THE FOLLOWING: 1) Operate a financial management system for tracking time and attendance; 2) complete travel arrangements; 3) prepare and edit complex documents and/or reports; and 4) utilize automated software, such as Microsoft Excel, Microsoft Word, or Microsoft Power Point to prepare correspondence. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-05). OR Education: A half year (i.e., 9 semester hours) of graduate level education in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as Business Administration. OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) by 9. Add the two percentages. GS-07 Specialized Experience: One year of specialized experience which includes meeting all of the following: 1) Operate a financial management system for tracking time and attendance; 2) complete travel arrangements; 3) prepare and edit complex documents and/or reports; and 4) utilize automated software, such as Microsoft Excel, Microsoft Word, or Microsoft Power Point to prepare correspondence. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-06). OR Education: A half year (i.e., 9 semester hours) of graduate level education in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as Business Administration. OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) by 9. Add the two percentages. Selective Placement Factor: This position requires a selective placement factor as a qualified typist. A qualified typist can type 40words per minute based on a 5 minute sample with three or fewer errors. You will be evaluated on the basis of your level of competency in the following areas: Attention to DetailClericalCustomer Service (Clerical/Technical)Organizational AwarenessWriting Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS). For GS-06: 52 weeks at the next lower grade level GS-05. For GS-07: 52 weeks at the next lower grade level GS-06.

Education

FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html

Contacts

• Address GG-APF-W2R906 US ARMY ENGINEER DISTRICT, ST PAUL DO NOT MAIL St. Paul, MN 55101 US
• Name: Army Applicant Help Desk