The incumbent provides technical and procedural advice in support of Environmental Management Service program administration by identifying and analyzing issues and taking or recommending action using established guidelines.

Duties

Major duties include, but are not limited to the following: Participates in program planning support work such as project coordination, travel documentation, budget coordination/tracking, agreements, purchasing/procurement of supplies and equipment, and human resources administration. Provides training and advisory services to the Chief ES and professional staff in all program administrative procedures ensuring compliance with regulations. Serves as the primary administrative business process point-of-contact for ES. Participates in the annual budgeting process by assisting in developing and executing the annual budget, e.g. developing financial plans, monitoring spending, preparing financial reports, tracking and providing information on costs, and reviewing for consistency, accuracy, and procedural/reporting requirements. Responsible for making micro purchases as a credit card holder utilizing Government Purchase Card (GPC) System where assigned. Based on knowledge of the subject matter, assembles information from a variety of sources for the use of the Chief ES at meetings, conferences, etc. Uses an electronic calendar, database, or spreadsheet software to document employee leave schedules, and to commit the Chief ES and Assistant Chief ES time for appointments and meetings; transmits and receives documents and messages electronically. Uses a variety of graphical, spreadsheet, and database software packages to obtain statistical data from published reports and manipulate data to produce tables and charts for program management and administrative use. Develops and implements new systems or administrative processes to meet ES needs. Screens calls and visitors, answering most questions on established policy or routine matters. Establishes, maintains and revises the office filing system, both hardcopy and electronic. Work Schedule: Monday to Friday, 7:30am to 4:00pm Virtual: This is not a virtual position. Position Description/PD#: Program Support Asst (OA)/PD082412 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

• You must be a U.S. citizen to apply for this job
• Subject to a background/suitability investigation
• Designated and/or random drug testing may be required
• May serve a probationary period
• Selective Service Registration is required for males born after 12/31/1959
• A complete application package; Resume, Transcripts, etc.
• Selected applicants will be required to complete an online onboarding process

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/10/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Typing Proficiency Requirement: Applicants may meet these requirements by passing the appropriate performance test, presenting a certificate of proficiency from a school or other organization authorized to issue such certificates by the Office of Personnel Management local office, or by self-certifying their proficiency. 40 words per minute typing speed. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Knowledge of carry out fact-finding, analysis, and evaluation functions. Ability to interpret and apply guidelines involving program and administrative processes. Skills in oral and written communication in order to prepare or compose correspondence, convey statements of fact or make inquiries and to provide assistance. Working knowledge of the work processes and procedures of an administrative field (e.g., office administration, budget, travel, agreements human resources, procurement/purchasing, pay and leave). Knowledge of clerical requirements and processes. Knowledge of technical terminology, correspondence guidelines, and editing/proofreading techniques. Knowledge of rules, regulations, operations, and business practices of the office. Knowledge of secretarial/clerical and administrative/program concepts and practices to complete assignments and to recommend changes to existing procedures or to develop new ideas to enhance or streamline procedures. Customer service. Skills in operating a personal computer, printers, scanners, peripherals, word processing, spreadsheet, and software (e.g., Excel, Microsoft Word, PowerPoint, Adobe). Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

There is no educational substitution at this grade level.

Contacts

• Address Las Vegas VA Medical Center 6900 North Pecos Road North Las Vegas, NV 89086 US
• Name: Kia Moore
• Phone: 650-493-5000
• Email: [email protected]