The incumbent serves as the Supply Chain Administrative Officer in a Network Logistic Office (NLO) and provides administrative responsibility, accountability, supply operations oversight and support for the Medical Centers located throughout the geographic area of VISN 2's catchment area.

Duties

Program Analysis Develops Supply Chain metrics that identify business objectives and factors that drive the right Supply Chain behaviors. Plans and executes approved strategies and provide expertise to improve supply availability, focusing on supporting Veteran care within the health care network. Conducts product reviews, audits, systematic internal reviews, and follow-up reviews to ensure efficient organization of administrative activities, including analyzing data, data collection, distribution, tracking, implementation, reporting of directives, policies, and procedures. Serves as a VISN Recall Coordinator for the Product/Safety Alert Recall Management program. Assists with the implementation, maintenance, and compliance of the recall/alert program, consistently monitoring the program (as assigned) to ensure that alerts and recalls are managed and communicated appropriately, which requires reports to be submitted timely. Monitors each recall assignment through completion and ensure recall notice criteria are met. Coordinate with facilities to ensure that alerts/recalls are forwarded to the appropriate Facility Designated Service Area Specialist for immediate action and response. Personnel Administration and Management Work Performs the full range of personnel management and administrative management functions for a complex organization. Acts as the liaison with the Human Resources Office concerning personnel-related matters. Provides advice and assistance to managers and staff concerning Federal and agency personnel processes and procedures. Assists managers and staff in projecting staffing needs, writing position descriptions, preparing performance plans and appraisals, processing award requests, drafting disciplinary and adverse actions as well as assisting with the development and execution of organizational charts. Assists the CLO in managing payroll and budgetary projections. Keeps managers informed of the status of on-going personnel actions. Processes information regarding disciplinary actions, union issues and other confidential materials. Schedules appointments, coordinates meetings and/or conferences. Administrative Management Provides for the overall administrative management of the organization. Applies new policies, provides advice on requirements, maintains administrative systems and prepares administrative paperwork. . Conducts quarterly site visits for auditing purposes as required. Processes requests for access to proprietary programs, including but not limited to Leaf portal, national and VISN PowerBI production and non-production sites, GIP, IFCAP, AMES/MERS, Electronic Hazardous Recall/Alerts Database and LEAF Portal. Manages the Network Logistics SharePoint including design, access and data availability. Is the SME for the Network Logistics Leaf portal designing and managing current and new forms and workflows associated with the portal. Serves as the Public Relations liaison with organizations and/or leading representatives such as: congressional offices, news media, state and local officials, high ranking officials in the field or industry. Correspondence Control Manages and/or prepares responses to correspondence in an organization. Manages a wide variety of correspondence from external stakeholders and determines appropriate action to be taken. Researches and writes letters in response to inquiries at own initiative as well as at the request of the manager. Develops systems to control records on all incoming correspondence and action documents for follow-up to assure timely action or reply, and for filing to enable easy retrieval of document and correspondence received. Works directly with the facilities to ensure timely submission of all required and requested information. Government Purchase Card Holder Conducts purchasing for the network, under the micro purchase threshold and must have knowledge of the Federal Acquisition Regulation (FAR), VA Acquisition Regulations (VAAR) and other federal procurement laws. Purchases various equipment, supplies, and services using the government purchase card for micro purchases. Tracks obligations/commitments and monitors expenditures to support recurring budget forecasts and identify potential fraud, waste and abuse based on procurement history and purchase trends. Researches, reviews, develops spreadsheets, and prepares reports for procurement under the micro-threshold to address departmental needs from the Supervisor. Work Schedule: 8AM-4:30PM (ET) Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Position Description/PD#: Administrative Officer-PD# 38664-O Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/07/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: You will be rated on the following Competencies for this position: Acquisition StrategyAdministration and ManagementComputer Skills Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: compiling information and preparing administrative reports for briefings; maintaining and updating databases and shared computer drives; providing advice and assistance to managers and staff concerning personnel processes and procedures; coordinating with management to control purchasing and use of supplies; managing budget activities; recruiting and retention, policy development and management, general project management, and other business processes; proficiency in management practices, facility policies, and union contracts to ensure effective supervisory implementation; assisting with human resources functions to include performance appraisals, approving reassignments, recommending promotions and performance awards, monitoring and counseling of employees, adjusting complaints and/or grievances, initiating or recommending disciplinary actions; adapting analytical techniques and evaluations criteria to the measurement and improvement of program effectiveness and/or organizational productivity.. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have master's or equivalent graduate degree or 3 full years of progressively higher level graduate education leading to such a degree orLL.M, if related . OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education 3 full years of progressively higher level beyond graduate level in an accredited college or university. Only graduate education in excess of the amount required for the next lower grade level may be used to qualify applicants for positions at grade GS-11. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary, although some slight physical effort may be required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address Biomed - VA Western New York Healthcare System 3495 Bailey Avenue Buffalo, NY 14215 US
• Name: Girolamo Tavolante
• Phone: (315) 863-2853
• Email: [email protected]