This position is organizationally aligned to Mental Health Service at the VA Illiana Health Care System. You provide assistance to the administrative leadership of the service and function as a program support assistant to the service located across VA Illiana Healthcare System catchment area taking initiative in certain aspects of program planning and development, managing resources and establishing and maintaining communications with other services.

Duties

Administratively manage the PCMM (Patient Centered Management Module) position set up, staff and FTE assignment, as well as patient assignments for all mental health locations. Gather information from CPRS (Computerized Patient Record System) to move large groups of mental health patients to different teams utilizing multiple assignment/ reassignment tools. Provide administrative, technical, analytical, and Automated Data Processing (ADP) support as the Automated Data Processing Applications Coordinator(ADPAC). Provide technical assistance for staff regarding computer/printer problems and refers issues that cannot be resolved to OI&T. Work closely with the facility's credentialing department tracking Focused Professional Practice Evaluation (FPPE) and Ongoing Professional Practice Evaluation (OPPE) forms and routing for signatures ensuring deadlines are met. Coordinate and track data for performance appraisal, competency assessment reports and provider proficiencies for the Mental Health Service Chiefs. Track forms and creates a database to ensure the timeliness of time sensitive materials including all program requirements, education requirements, FPPE/OPPE form due dates and Action Items. Create and maintain a resource guide for the Mental Health Service (MHS) to include information on all MHS programs and maintain an updated list on all outside Veteran resources. Assist in preparing procurements requests, evaluating proposals to work, writing sole source justifications and maintaining contracting records as the Mental Health Service Fund Control Clerk. Alternate Timekeeper. Posts, examines, computes and balances hours on time and leave records for all MHS. Answers questions on leave regulations, procedures, and balances. Monitors Overtime, Comp Time, Family Leave etc. Assist with orientation of new employees to the service, which involves processing, review of MHS policy and procedures as well as computer training assistance. Prepare weekend inpatient fee basis provider schedules. Work Schedule: 8 am - 4:30 pm Compressed/Flexible: Telework: Ad-hoc Virtual: This is not a virtual position. Position Description/PD#: Program Support Assistant (Office Automation)/PD235070 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/05/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: experience where you were responsible for providing administrative support; collecting, compiling and tracking data and information; processing documents and reports; establishing, updating and maintaining office files and records; performing office automation systems and word processing using Microsoft Office suite of products (Excel, Power Point, Access, Word, SharePoint; answering telephones, referring visitors, and providing information. Typing Proficiency: 40 words per minute You will be rated on the following Competencies for this position: CommunicationComputer SkillsInterpersonal SkillsManages and Organizes Information Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary with some walking to other areas of the medical center. There are no special physical qualifications, but the position involves carrying light items such as binders, reports, and files. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.


Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address Danville VA Medical Center 1900 East Main Street Danville, IL 61832 US
• Name: Brooke Cremonesi
• Phone: 217-499-7292
• Email: [email protected]