This position is in the Veterans Health Administration (VHA), Prescott VA Medical Center, Northern Arizona VA HCS (NAVAHCS), located in the Health Information Management Section (HIMS) of Patient Business Office (PBO). The HIMS Scanning Unit is transitioned from maintaining paper health records to electronic health records by implementing templates in the Computerized Patient Record System CPRS or scanning procedures.

Duties

Major duties include but are not limited to the following: Compile various electronic health information documents and ensure documents are associated to the correct patient Electronic Medical Record. Process documents in accordance with established Document Scanning Committee or similar governing body. Ensure regular quality checks are carried out according to prescribed time frames and criteria. Review documents for appropriate scanning criteria and ensure that all necessary health/administrative information meeting the criteria is integrated into a computer patient record system. Perform interface with personal computer (PC) applications, DSS programs as well as numerous VistA applications. Provide all documents imported from other devices or sources, including pdf, tiff, jpeg files, etc. into the facilities imaging software system. Utilize a computer to perform a wide variety of i.e. record keeping, correspondence, tracking operations, timely filing, retrieval and/or clerical duties associated with the retention, maintenance, disposition, guardianship and/or control of health records in both terminal digit/alphabetic filing systems. Protects printed and electronic files containing sensitive data in accordance with the provisions of the Privacy Act of 1974 and other applicable laws, federal regulations, VA statuses and policy, and VHA policy. Utilize scanning system to input i.e. medical terminology as well as facility-specific terms and abbreviations, within Records Management policies. Adhere to Joint Commission, VHA directives, VA Medical Center, and/or other applicable policies and procedures concerning health information technology principles, concepts and/or methodologies. Assure communication with customers (both internal and/or external such as patients, their representatives, staff, and visitors) in a courteous, tactful, and respectful manner. Promotes a positive image of the Medical Center with emphasis on customer service by treating patients, co-workers, and medical center personnel with courtesy and respect. Work Schedule: Monday through Friday, 7:30 AM to 4:00 PM Virtual: This is not a virtual position. Position Description/PD#: File Clerk/PD11273A Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required.

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/11/2023. You may qualify based on your experience and/or education as described below: GENERAL EXPERIENCE: Applicants must possess one (1) year of general experience that equipped you with the knowledge, skills, and abilities needed to successfully perform the duties of this position. General experience is progressively responsible clerical, office, or other work that indicates ability to acquire the knowledge and skills needed to perform the duties of the position to be filled. OR, SUBSTITUTION OF EDUCATION FOR EXPERIENCE (Transcripts Required): Successful completion of two (2) years of education above the high school level in any field. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university for which high school graduation or the equivalent is the normal prerequisite. One year of full-time undergraduate study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial or technical school. OR, COMBINING EDUCATION AND EXPERIENCE (Transcripts Required): Combination of successfully completed post high school education and experience may be used to meet total qualification requirements. You will be rated on the following Competencies for this position: Attention to DetailClericalComputer SkillsCustomer Service (Clerical/Technical) Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work with computers is mainly sedentary in an office environment. However, paper records retrieval, filing, and management involves long hours of standing, with extensive bending, reaching, lifting, stooping, pulling, and other physical exertion or strain. Some work will be performed in a warehouse setting and requires packing boxes (whose weight will typically exceed 20 pounds) and otherwise preparing records for shipment. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address Bob Stump VA Medical Center 500 Highway 89 North Prescott, AZ 86313 US
• Name: Queen Dimas
• Phone: 562-826-8000
• Email: [email protected]