The position is located in the Facility Management Branch within the Division of Administrative Services at Crownpoint Healthcare Facility/Service Unit, Crownpoint NM. The purpose of the position is to serve as the principle clerical and administrative support to the Facility Manager, Maintenance Supervisor, Biomedical and Housing Manager.

Duties

Serves as the first point of contact for internal and external customers seeking support and information, receives telephone calls, routes to appropriate people or department. Keeps calendars and appointment schedules for supervisors. Arranges for conferences, calls, including such matters as location, schedule, agenda, and attendance list. Assembles background material. Maintains control records on incoming correspondence and action documents and follows up on work in process to insure timely reply or action. Assists supervisor and staff in the procedural aspects of expediting the work of the office, explaining report requirements and arranging for submission of data to be assembled into general reports. Establishes and maintains subject matter and other files necessary for conduct of work including confidential files. Prepares requisitions with supporting documents, contract estimates, scopes of work, independent government estimates and etc., for all service contracts (liquid oxygen, pest control and medical waste and refuse disposal services etc.), utility service contracts (electric, water, fuel gas and others), monitors and reconcile all charges reflecting services and modifications. Maintains the commitment registry for all assigned accounts, to assure funds availability. Performs maintenance functions in the execution of an annual appropriated fund budget. Maintains and manages the computerized maintenance management software system to control the daily maintenance work order operations. Serves as timekeeper, will receive work schedules, overtime, standby, comp time, and leave slips from supervisors to prepare timecards.

Requirements

Qualifications

To qualify for this position, your resume must state sufficient experience and/or education, to perform the duties of the specific position for which you are applying. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; social). You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. MINIMUM QUALIFICATIONS: GS-06: Your resume must demonstrate at least one (1) year of specialized experience equivalent to at least the next lower grade level in the Federal service obtained in either the private or public sector performing the following type of work and/or tasks: Performing a full range of administrative duties, operating office automation equipment and software. Experience in creating and managing: databases, spreadsheets, graphics word processing documents; communicating effectively and interacting with a wide variety of individuals within and outside the organization, and receives and answers routine telephone inquiries. Preparing and processing a variety of documents associated with travel, timekeeping, purchase orders, etc. Time In Grade Federal employees in the competitive service are also subject to the Time-In-Grade Requirements: Merit Promotion (status) candidates must have completed one year of service at the next lower grade level. Time-In-Grade provisions do not apply under the Excepted Service Examining Plan (ESEP). You must meet all qualification requirements within 30 days of the closing date of the announcement.

Education

There are no education requirements.

Contacts

• Address Crownpoint Healthcare Facility PO Box 358 Crownpoint, NM 87313 US
• Name: Navajo Area IHS Human Resources
• Email: [email protected]