This position serves within the Women Veterans Health Program and is responsible for planning, coordinating and performing a wide range of daily critical administrative, program, and technical functions to support Women Veterans and the Women's Health Clinic. This position is assigned to the Chief of Staff office and reports directly to the Women Veterans Program Manager.

Duties

Major duties include: Coordinate and provide administrative support to the Women Veterans Health Program including assistance with education and outreach efforts. Assist with tracking and gathering of data needed for information management, education and reporting as it relates to the management of the mammogram and Pap smear screening process and other Women's Health program areas Draft, edit and process memos, plans, local policies, standard operating procedures and other official correspondence. Periodically travel to Community Based Outpatient Clinics to assist in EOC rounding, assists in training related to Women's health and to conduct survey preparation regarding Joint Commission standards and other regulatory agencies. Serve as Fund Control Point Clerk/Purchase Card Holder for the Women Veterans Health Program and processes requests for all supplies and materials related to the program. Assists in development of annual budget. Perform training support duties such as coordination, acquisition and/or maintenance of training records and files. Assist with New Employee Orientation and educates Veterans and Staff on Women's Health program. Educate and guide other staff on the topics and information related to the Women's Health Program. Serve as the program's liaison to the purchasing/procurement office to arrange for, monitor, and secure equipment, services, and products. Assist with the coordination and monitoring of purchasing/procurement transactions for the full range of standard items and services to meet the program's needs. Maintain the program's procurement/purchasing records and reports; establish and maintain administrative and subject matter files. Serve as a primary timekeeper for the Women's Health program staff and alternate timekeeper for the Chief of Staff office. Work Schedule: Full-time, Monday - Friday, 7:30AM - 4:00PM, subject to change based on the needs of the facility. Compressed/Flexible: Not Available Telework: Not Available Virtual: This is not a virtual position Position Description/PD#: Program Support Assistant; PD#: 841440 Relocation/Recruitment Incentives: Not Authorized Financial Disclosure Report: Not required

Requirements

• You must be a U.S. citizen to apply for this job
• Subject to a background/suitability investigation
• May serve a probationary period
• Selective Service Registration is required for males born after 12/31/1959
• A complete application package; Resume, Transcripts, etc.
• Selected applicants will be required to complete an online onboarding process
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)
• Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/31/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-6 position you must have served 52 weeks at the GS-5. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Communicate effectively with all levels of employees. Skilled in oral and written communication and ability to apply those skills in coordination with problem solving efforts. Experience with laws, regulations, and policies that affect administrative operations and areas of responsibility such as, internal controls, and sensitive but unclassified information Plan, organize, and implement assigned tasks under strict deadlines as directed by the service. Collaborate with other services to resolve problems and implement operationally productive and cost-effective changes. You will be rated on the following Competencies for this position: Administration and ManagementEducation and TrainingPlanning and Evaluating Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is sedentary. Typically, the employee may sit comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items such as papers, books, or small parts. No special physical demands are required to perform the work. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

There is no educational substitution at this grade level.

Contacts

• Address GV Sonny Montgomery VAMC 1500 East Woodrow Wilson Drive Jackson, MS 39216 US
• Name: Lester Chan
• Phone: 224-284-9105
• Email: [email protected]