This position is located at the Regional N91 Fleet and Family Support Program (FFSP) Office. FFSP provides customer focused, consistent, and efficient programs and services to sustain the Navy mission through support of individual and unit deployments; building family resiliency through financial management, life skills education, employment assistance, counseling, family advocacy, and emergency preparedness. Programs and services are provided throughout Navy Region Southwest.

Duties

A. Works with APF and NAF Human Resource Offices and provides Site Managers with information on Human Resource Management including resignations, recruitments, pay setting, disciplinary actions, training, awards, time and attendance, recruitment, and other HRO procedural matters. Collects and manages data to determine organizational immediate and long-range training needs. Tracks and maintains manpower statistics for both APF and NAF personnel through Regional and N91 data bases and serves as a TWMS administrator. Coordinates and facilitates the timely processing of background checks and adjudication actions and serves as a CVS Trusted Agent. Coordinates with site managers for the establishment of APF and NAF employee performance directives, completion of progress reviews, annual ratings and closeout ratings with respect to the relative system. Develops and updates N91 position descriptions as needed. B. Conducts cost-benefit analysis, process reviews and participates in regular meetings with management to address management support issues, including financial, administrative, and human resource issues, to resolve problems, and provide recommendations to achieve improvements or cost efficiencies. C. Prepares and revises policies, directives and/or delegation of authority which express the operating policies of the activity. Reviews directives from higher authority to determine potential impact on the organization. Supervises regulatory material management. Establishes internal administrative procedures to secure adequate control in terms of deadlines, progress reports, and directives and uses own initiative in developing procedures which will increase the general flow of information and overcome bottlenecks in the administrative process. D. Serves as Special Projects Officer. Plans and/or I accomplishes special projects. Uses standard approaches to perform a variety of duties related to special projects involving administrative or support issues. Conducts research and compilation of data from diverse sources. Extracts and assembles information, conducts analysis utilizing standard analytical techniques and develops briefs, reports and/or presentaU.ons. Collects, analyzes, and compiles a variety of data and metrics to prepare reports or special. projects in response to requests from higher authority, i.e. to report program status, to determine and report the impact of proposed funding reductions, etc. Prepares responses to requests for information such as Stakeholder reports, Business Plans, command histories, manpower reports and similar information. This may involve determining whether or not to release the information based on the nature or degree of sensitivity of information and the requester's authority to receive the information. Also prepares or assists in developing memoranda of understanding and/or agreements, a wide variety of briefing materials, organizational data, charts, reports and other materials. E. Participates in the development and management of the regional FFSP budget which includes direct, reimbursable and contract funds (short and long range planning). Identifies, through data collection and consultation with Site Managers and other RSO staff, resource requirements and recommends allocation of resources for the regional FFCP. Maintains or assists in the upkeep and audit of multiple OPTAR logs in support of specific programs. Responds and/or assists in the response to a variety of budget calls and special data calls. F. Other. Serves as coordinator for Management Internal Control (MIC)plan, IT support, mandatory training (i.e.7 Information Assurance), Privacy Act program/training. Develops Marketing plan for N91 programs. G. Plans/directs the work of subordinates and provides ongoing feedback and guidance to subordinates relevant to achieving performance goals. The incumbent directly supervises administrative staff ranging from GS-05 to GS-07 levels that perform a variety of administrative support functions. Responsible for interviewing and selecting job candidates; establishing performance goals and evaluating subordinates' performance; taking appropriate action to correct less than successful performance; employee development/training; recommending awards/disciplinary actions. Resolves complaints, schedules, approves and disapproves leave requests. Identifies subordinates' training needs and develops and executes employee development plans. Carries out EEO program requirements and advocates support among subordinates for EEO program objectives.

Requirements

• Must be able to obtain and maintain a Secret Security Clearance.
• Must meet Federal Employment suitability requirements and successful completion of background investigation. Background Investigations are conducted using fingerprint identification and completion of background inquiry forms.
• Must successfully pass the E-Verify employment verification check. Any discrepancies must be resolved as a condition of employment.

Qualifications

1. An incumbent must have one of the following: An equivalent of 3 years' experience of business management, financial management or administrative experience that qualifies the person for the position or A two-year degree related to business, financial or administration, with 2 years of business management, financial management or administrative experience or A 4-year degree in the same field with 1 year of business management, financial management or administrative experience 2. Knowledge of FFSP mission, functions, policies and procedures; mission requirements, program goals and objectives. 3. Knowledge of the theory and principles of management including administrative practices and procedures. 4. Ability to use qualitative and quantitative analytical techniques. 5. Knowledge of Navy civilian Human Resource Management policies, procedures sufficient to advise management on routine or procedural matters. Ability to supervise administrative staff. 6. Skill in applying analytical and evaluative techniques to the identification, consideration, and resolution of issues or problems of a procedural or factual nature. 7. Knowledge of a variety of Navy administrative and resource management policies, procedures and regulations. This includes budget/financial management, property management, administrative policies, and procedural aspects of human resource management, and other management programs and their requirements. 8. Knowledge of budgetary procedures and regulations to process requests for obligations, expenditures, allotment of funds, transfer and reimbursement of funds and maintain current and accurate fund balances. Ability to develop and monitor OPT.AR tracking systems to effectively manage funds and to predict shortfalls. 9. Skilled in written and oral communication sufficient to prepare and present findings and recommend solutions; compose a variety of correspondence, budget justifications and/or requests, instructions, responses to complaints and/or inquiries, etc. Skill in conducting interviews with management and employees to obtain or exchange information about work objectives, processes, procedures and policies.

Education

• An equivalent of 3 years' experience of business management, financial management or administrative experience that qualifies the person for the position or

OR

• A two-year degree related to business, financial or administration, with 2 years of business management, financial management or administrative experience

OR

• A 4-year degree in the same field with 1 year of business management, financial management or administrative experience

Contacts

• Address NAVBASE San Diego 750 Pacific Coast Highway San Diego, CA 92132-0058 US
• Name: Dylan Gable
• Email: dylan.gable@navy.mil