This position is located in the Office of the Performance Improvement Officer and Director, Administration and Management (PIO/ DA&M). The PIO/DA&M is the Principal Staff Assistant (PSA) and advisor to the Secretary and Deputy Secretary of Defense.

Duties

Incumbent typical work assignments may include the following: Establishes and implements Directorate specific integrated goals, priorities, programs, policies and procedures related to the effective and efficient management of the organization. Serves as the primary point of contact to the Director for all administrative support programs. Directly manage, maintain, and synchronize complex executive calendars; solicit and review submitted read-ahead materials to ensure appropriate quality; monitor and track Director guidance and assignments to ensure they meet intent and are submitted in a timely manner. Analyzes and monitors the utilization of resources to recommend ways to improve administrative support to Directorate staff. Develops Directorate directories, lists, rosters, clipping files, special notes of dates and events to remember, and similar personal reference material for use in managing the Directorate.

Requirements

• U.S. Citizenship is required
• Males born after 12-31-59 must be registered or exempt from Selective Service (see https://www.sss.gov/Home/Registration)
• May be required to successfully complete a probationary/trial period
• Must be determined suitable for federal employment
• Required to participate in the direct deposit program
• This position is subject to pre-employment and random drug testing
• This position is subject to the DoD Priority Placement Program
• This position requires the incumbent to obtain and maintain Top Secret security clearance with SCI and SAP components. A Special Background Investigation (SBI) is required with favorable adjudication by a determining authority.
• This position may require work to be performed outside normal duty hours, which may include evenings, weekends, and / or holidays and / or overtime.
• This position may require up to 15% occasional travel away from your normal duty station for official business on military or commercial aircraft.

Qualifications

For qualifications determinations, it is recommended that applicants include their months and hours worked per week for each employment listed on their resume. If a determination is not able to be made about the length of your creditable experience for qualification requirements, you will be removed from consideration. Read more about what should I include in my federal resume? at https://www.usajobs.gov/Help/faq/application/documents/resume/what-to-include/ https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/0300/miscellaneous-administration-and-program-series-0301/ You may qualify at the GS-12 level, if you fulfill the following qualification requirement: One year of specialized experience equivalent to the GS-11 grade level in the Federal service (experience may have been gained in the private sector) that demonstrates your ability with: Utilizing a comprehensive knowledge and understanding of administration, records management, civilian personnel human resource / management programs, budget formulation / execution, travel, security, facilities management, internal controls, organizational management, and employee development. Designing and conducting comprehensive analysis, reviews, and studies and preparing solutions to especially broad, important and severe management problems. Utilizing business processes to track directorate deliverables. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. ACTIVE DUTY SERVICE MEMBERS: The VOW Act Chapter 21 of Title 5, United States Code (U.S.C.), Section 2108a, requires Federal agencies treat active duty service member as veterans, disabled veterans, and preference eligible, when they submit, at the time they apply for a Federal job, a "certification" of active service in lieu of a DD-214, assuming the service member is otherwise eligible. A "certification" letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. The service member's military service dates are necessary in order to determine whether he or she meets the definition of "veteran" under 5 U.S.C. 2108(1). The "certification" must reflect the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days after the date of submission. The "certification" must be signed by, or by direction of, the adjutant, personnel officer, or commander of your unit or higher headquarters and must indicate when your terminal leave will begin (if applicable), your rank, dates of active duty service, the type of discharge and character of service (i.e. honorable). Further, under paragraph (h) of the rule, agencies are required to verify a qualifying separation from military service prior to appointment, through the DD-214 or other appropriate documentation. Your preference and/or appointment eligibility will be verified prior to appointment. Active duty members that fail to provide a valid "certification" of service with their initial application will be found "not eligible." Military members may be appointed before the effective date of their military retirement/separation if member is on terminal leave. Current or Former Political Appointees: Beginning January 1, 2010, agencies must seek prior approval from OPM before they can appoint a current or recent political appointee to a competitive or non-political excepted service position at any level under the provisions of title 5, United States Code. If you are currently or have been within the last 5 years, a political Schedule A, Schedule C, or Non-career SES employee in the executive branch, you MUST disclose that to the Human Resources Office. Submit a copy of your applicable SF-50, along with a statement that provides the following information regarding your most recent political appointment: Position title; Type of appointment (Schedule A, Schedule C, Non-career SES, or Presidential Appointee); Agency; and, Beginning and ending dates of appointment. All qualifications and time-in-grade requirements must be met by the closing date of this announcement and clearly documented in your resume. Effective 5/25/2022, we will use the resume's employment dates and grade information in conjunction with the provided SF-50 at the lower grade level to give credit for time in grade requirements. We will confirm time in grade at the job offer stage if needed. At a minimum, you are still required to provide an SF-50 at the lower grade level for promotion eligibility consideration when applying for a promotion for GS-positions.

Education

Education cannot be substituted for experience.

Contacts

• Address Office of the Director for Administration and Management 1950 Defense Pentagon Washington, DC 20301 US
• Name: Washington HQ Services
• Phone: 000-000-0000
• Email: [email protected]