Provides oversight of front office administrative functions supporting the Assistant Secretary (AS), Principal Deputy Assistant Secretary (PDAS) and Chief of Staff (CoS). Supervises, coordinates and deconflicts the AS, PDAS and CoS daily and long term calendars. Trains and supports administrative staff in subordinate organizations. Executes sensitive and non-sensitive projects for the AS, PDAS and CoS.

Duties

The incumbent plays a key management role within OEI, and by extension within the Department, as Supervisory Executive Assistant with responsibility for supervising the administrative functions for 3 senior executives as executed by subordinate front office staff assistants. This includes the development of senior executive daily and long-range calendars, proactively deconflicting as necessary, and assisting with their execution. Actively coordinates with and provides training as needed to staff assistants in subordinate OEI organizations to best facilitate communication and mission accomplishment. When required, executes special projects for the AS, PDAS or CoS that may be sensitive in nature. Work Schedule: Monday to Friday 0800-1630 Compressed/Flexible: Compressed schedule available Telework: Available Virtual: This is not a virtual position. Position Description/PD Number: 800010 Relocation/Recruitment Incentives: Not authorized Financial Disclosure Report: Not required Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer (TJO). Please visit the Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP), va.gov/EMPLOYEE/docs/The-Fair-Chance-to-Compete-Act.pdf for more information. VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.

Requirements

• You must be a U.S. Citizen to apply for this job
• Selective Service Registration is required for males born after 12/31/1959
• You may be required to serve a probationary period
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 12/09/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-14 position you must have served 52 weeks at the GS-13. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. See the Required Document section below for more information regarding the SF-50s needed to verify time-in-grade. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-13 in the normal line of progression for the occupation in the organization. Do you have one year of specialized experience equivalent to at least the next lower grade GS-13? Examples of specialized experience would typically include but are not limited to: executing front office administrative functions in support of senior executives, maintaining senior executive daily and long term calendars, training administrative staff, and executing projects for senior executives. You will be rated on the following Competencies for this position: Attention to Detail Communication Critical Thinking Leadership Critical Thinking Project Management Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary, although some slight physical effort may be required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at http://://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address Office of Enterprise Integration 810 Vermont Ave NW Washington, DC 20420 US
• Name: Jonell Tomlinson
• Phone: 317-916-3660
• Email: [email protected]