The primary purpose of this position is to serve as the Administrative Officer (AO) in the Clinical Health Informatics Program dealing with widely diversified departments with complex informatics activities on a continuing basis. The incumbent is responsible to perform administrative functions in support of management of human resources and personnel, budget and finance, strategic planning, property and supply and general administrative processes. .

Duties

Major duties include but is not limited to: Under the oversight of the Chief Health Informatics Officer (CHIO) is responsible to develop and execute all business operations and administrative functions within the service and its diverse programs Assures that administrative and business operations are executed efficiently and effectively in support of the agency's mission to provide exceptional healthcare Develops, implements, maintains, applies and continuously improve infrastructure - processes, policies, tools, etc. for effectively managing administrative operations Manages new or existing Light Electronic Action Framework (LEAF) workflows, SNO ticketing process, Health Informatics service huddle board Coordinates Health Informatics Stakeholders meetings Manages local facility EHRM SharePoint Site Monitors and manages the the services administrative activities such as the recruitment and hiring process, PIV sponsor, budget management, resource utilization, suspense management, policy management, timekeeping, onboarding, tracking of competency and compliance, training compliance, ensure all required TMS and other requirements are complete Monitors the service's performance on regarding quality, efficiency, effectiveness and stakeholder satisfaction Creates complex data reports that outline the functionality of the Electronic Medical Record - both for CPRS and Oracle Cerner or any existing EHR in use Ensures programs concerning equal opportunity, merit promotion, labor management relations and position management are appropriately administered Serves as the initial EHRM point of contact in the development and/or interpretation of guidance on Oracle Cerner Millennium and/or EHR business operations Develops, gathers, collates, manages, analyzes, interprets and presents data regarding the services operations Serves as the TMS super user managing shared drives and email groups, managing the service shared drives and email groups and managing service SharePoint Responsible for the independent preparation of reports, management briefings and other reporting systems Acts as the administrative lead for weekly metrics, all aspects of monitoring end user optimization series, updated training materials to EHR SharePoint , End user customer service, Health Informatics staffing, space and equipment Performs a full range of personnel management and human resources administration for the Clinical Health Informatics Service Maintains 6-part folders, track employee training requirements including competencies, annual signing of required documents, labor mapping, assist with the tracking and completion of proficiencies and/or performance appraisals Authorized approving official for order of supplies, services and management of equipment; reviews orders to verify need and ensures resources are managed appropriately Submits request for FTE, Space, Funding and Equipment Manages the service's physical resources, including equipment and physical space assigned to the service Provision and oversight of the health informatics budget formulation, justification and execution, financial management and financial reporting Prepares budget presentation materials for budget submission to the Medical Center budget committee and participates in budget presentation Other duties as assigned Work Schedule: Monday - Friday, 7:30 am to 4:00 pm Telework: Position is not eligible for telework Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD30707-0 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements within 30 days of the closing date of this announcement, 12/06/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements within 30 days the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: coordinates and ensures accuracy of hiring paperwork, meetings, survey or for-cause events, meeting agendas, minutes, and other general administrative duties; Collects, analyzes, organizes and maintains necessary data and records; Maintains employee records; Creates responses to complaints, inquiries and completes follow-up on action plans that are created as a result of an OIG, OMI, Suspense, Congressional, Hotline, or any other Report of Findings; Develops and assists in the maintenance of multiple databases; Working knowledge of Human Resources Processes; Working knowledge of standards for accreditation bodies; Excellent communication and presentation skills, using both verbal and written media; Coordinates and facilitates site visits with internal and external partners and oversight bodies. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have A master's or equivalent graduate degree or 2 full years (36 Semester Hours) of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related. Transcript Required OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and graduate level education beyond 1 full year (18 semester hours). Transcript Required. You will be rated on the following Competencies for this position: AccountabilityCustomer ServiceDecision MakingFlexibilityIntegrity/Honesty Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is sedentary. It occasionally requires carrying of light objects such as files, books and papers; some walking, standing and bending. No special physical qualifications are required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address Roseburg VA Medical Center 913 Northwest Garden Valley Boulevard Roseburg, OR 97471 US
• Name: Merlinda Winbush
• Phone: 702-791-9000 X14083
• Email: [email protected]