This position is located in the Office of Business Oversight (OBO), and serves as a management analyst & consultant, responsible for supporting the overall mission of OBO, to include Directors, Improper Payments Remediation and Oversight Office (IPRO) and Financial System Integrity and Controls Office (FSICO) and other Service Directors as needed. The incumbent assists in planning, coordinating, and organizing in-depth analyses, review and evaluations of management programs and activities.

Duties

Incumbent actively engages in assisting IPRO management with administrative and technical support for the annual Office of Inspector General audit of VA's compliance with the Payment Integrity Information Act of 2019, VA's annual reporting to paymentaccuracy.gov of its payment integrity activities, and any required annual reporting to VA's Congressional committees for noncompliance with legislation. The Management Analyst performs as a Contracting Officer's Representative for VA's Payment Oversight Program (POP) services contract. Incumbent also assists with administrative functions within OBO, IPRO, and FSICO. Incumbent works closely with management analysts and OBO Managers on the Director's staff and other administrative personnel to ensure efficiency in operations and maintain a consistent approach to the overall management of the Office of Business Oversight. Incumbent works in administrative support of the entire organization on budget, reporting, and functional activities. Duties include: Complete all phases of program/projects to include conception, planning, research, development, evaluation, and maintenance and/or distribution. Gather, analyze, develop, and evaluate information relating to program and project operations. Prepare and/or present original presentations on special projects and organization-specific topics to management officials. Analyze specific management and productivity improvement initiatives, monitors the implementation of approved management initiatives, and recommends changes, when necessary, based on follow up evaluation(s). Provide support for coordinated and complete end of year reporting on VA's payment integrity activities to paymentaccuracy.gov. Supports the development of reporting templates and coordinates with points of contact in affected VA Administrations and Staff Offices and concurrences to ensure legislatively required reporting to VA Congressional committees occurs timely and includes all required information and data. Act as the COR on VA's Payment Oversight Program and services contracts utilized by OBO, and VA Administrations, which includes ensuring deliverables are reviewed by Subject Matter Experts for quality and accepted timely, invoices are paid accurately, and is fully responsive to questions from the Contracting Officer and other CORs. Track, analyze, and provide oversight of a variety of administratively related special projects, which may be specifically requested by management or self-initiated. Maintain confidentiality as an advisor to senior management on staff disciplinary actions and subsequent agency policy requirements. Analyze and evaluate the effectiveness of administrative functions and operations in meeting established goals and objectives. Coordinate and prepare administrative staff reports, briefings, etc., as requested by staff personnel for Directors and Associate Directors. Provides advice and recommendations on the pros and cons of proposed office strategies, develops, and recommends changes in program objectives, methods of operation and emphasis. Adjust resource utilization to correct deficiency situations, extend merit situations, and provide the necessary balance in the overall efficiency of the office operation. Coordinate ad hoc team efforts in conducting comprehensive studies or projects dealing with significant changes in workforce distribution, positions, or related organizational structures. Conduct studies of employee/organizational efficiency and productivity, and recommending changes or improvements in organization, staffing, work methods and procedures. Participate in the formulation, presentation, execution, and analysis of the organizations' budget. Participates in developing the annual budget formulation and/or execution process. Evaluates financial trends and determines compliance with agency guidance. Review and control costs of Departmental operations and reviews and evaluates justifications for major expenditures for improving operations including personnel and equipment in close liaison with the OBO budget officer and senior leadership. Ensure travel, training, and contract costs are included in budget proposals and are monitored to ensure fiscal management. Administer a Records Management Program for the IPRO and FISCO organizations, a single mission program consisting of related functions. Develop tools promoting effective coordination of a Records Management Program. Work Schedule: Monday - Friday, 8:00am - 4:30pm Compressed/Flexible: May be available with supervisor approval. Telework: Yes - as determined by the agency policy. PD#: PD208230 Relocation/Recruitment Incentives: Not authorized. Financial Disclosure Report: Not required.

Requirements

• You must be a U.S. Citizen to apply for this job
• Selective Service Registration is required for males born after 12/31/1959
• You may be required to serve a probationary period
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/29/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. See the Required Document section below for more information regarding the SF-50s needed to verify time-in-grade. Quality Ranking Factor: Current Contracting Officer's Representative (COR) training and certification. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Direct experience as a Contracting Officer's Representative (COR). Knowledge and understanding of administrative support activities (e.g., data processing, budget, accounting, personnel management, training, and travel). Experience conducting studies, analyzing findings, and making recommendations on substantive operations to determine effectiveness and improvements needed. Experience organizing and delivering briefings to managers and workforce to encourage understanding and acceptance of findings and recommendations. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Evidence of this specialized experience must be supported by detailed documentation of like duties performed in positions held on your resume. You will also need to provide work experience information such as hours per week, full-time/part-time status, and starting/ending dates of employment (month and year format) to establish you have one (1) full year of specialized experience at the required grade level. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is sedentary. Some work may require walking and standing in conjunction with travel and to attendance at meetings and conferences away from the work site. Some employees may carry light items, such as papers, books, or small parts, or drive a motor vehicle. The work does not require any special physical effort. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at http://://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address Immediate Office of the Assistant Secretary for Management 810 Vermont Ave Washington, DC 20420 US
• Name: Kristen Banks
• Phone: 415-221-4810 X21196
• Email: [email protected]