WHS ESD is responsible for providing administrative support and executive staff assistance to the Secretary of Defense, the Deputy Secretary of Defense, the Executive Secretary, and their immediate senior staff. This position directly supports and assists the Secretary of Defense through the development and implementation of all correspondence and mail management policies and procedures for all Office of the Secretary of Defense (OSD) Components and the DoD Components.

Duties

Incumbents typical work assignments may include the following: Accomplishes reports and various writing assignments as required. Establishes procedures for controlling and tasking action assignments of a wide variety of incoming unclassified correspondence addressed to the Secretary of Defense, Deputy Secretary of Defense and the DoD Executive Secretary. Functions as an authoritative source of guidance to OSD personnel and action officers regarding editorial principles and procedures in general and specifically, those to be followed in the preparation of documents for consideration by the Secretary of Defense, Deputy Secretary of Defense, and the DoD Executive Secretary. Executes suspense management and document control procedures. Prioritizes the daily flow of material to be dispatched looking for short deadlines, emergency situations/responses, material requiring special handling or needing completion to meet courier or pouch deadlines.

Requirements

• U.S. Citizenship is required.
• Males born after 12-31-59 must be registered or exempt from Selective Service (see https://www.sss.gov/Home/Registration)
• May be required to successfully complete a one year probationary period.
• Must be determined suitable for federal employment.
• Required to participate in the direct deposit program.
• Shift work and emergency overtime may be required.
• May be required to work other than normal duty hours to include evenings, weekends, and/or holidays.
• Must possess the legal and personal qualifications to operate passenger -type motor vehicles.
• This position may require up to 10% occasional travel away from your normal duty station for official business on military or commercial aircraft.
• This position is subject to pre-employment and random drug testing

Qualifications

For qualifications determinations, it is recommended that applicants include their months and hours worked per week for each employment listed on their resume. If a determination is not able to be made about the length of your creditable experience for qualification requirements, you will be removed from consideration. Read more about what should I include in my federal resume? at https://www.usajobs.gov/Help/faq/application/documents/resume/what-to-include/ You may qualify at the GS-09 level, if you fulfill the following qualification requirement: One year of specialized experience equivalent to the GS-07 grade level in the Federal service (experience may have been gained in the private sector) that demonstrates: 1) Receive and review all types of correspondence to determine the task assignment to the appropriate office for response; 2) Use a task management system to track correspondence; 3) Review and edit correspondence. OR Completion of a Master's or equivalent graduate degree in an accredited or pre-accredited college or university; or 2 full years of progressively higher level graduate education leading to such a degree; or possession of a LL.B. or J.D degree, if related. OR A combination of specialized experience as described above and education as described above. The total percentage must equal at least 100 percent to qualify. (Transcripts are required at the time of application.) You may qualify at the GS-11 level, if you fulfill the following qualification requirement: One year of specialized experience equivalent to the GS-09 grade level in the Federal service (experience may have been gained in the private sector) that demonstrates your ability to: 1) Directing correspondence to the correct office; 2) Inputting comprehensive information into an electronic tracking system (such as current status, monitoring due dates, etc.); 3) Applying administrative policies, programs, and procedures to effectively offer advice, guidance, and support to customers as well as executive and senior leadership. OR Completion of a Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related. OR A combination of specialized experience as described above and education as described above. The total percentage must equal at least 100 percent to qualify. (Transcripts are required at the time of application.)Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. All qualifications and education requirements must be met by the closing date of this announcement and clearly documented in your resume. Applicants can be selected at either the GS-09 or GS-11 level. The target grade of this position is GS-11. Promotion Potential: If you are selected below the full performance level, you will be placed under a career development plan, and may be non-competitively promoted if performance is satisfactory, you successfully complete all requirements and are recommended by management. Promotion is not guaranteed, and no promise of promotion is implied.

Education

ARE YOU USING YOUR EDUCATION TO QUALIFY? You MUST provide transcripts to support your educational claims. Education must be accredited by an accrediting institution recognized by the U.S. Department of Education. Unless otherwise stated: (1) official or unofficial transcripts are acceptable, or (2) you may submit a list with all of your courses, grades, semester, year, and credit for the course. All materials must be submitted by the closing date of the announcement.

PASS/FAIL COURSES: If more than 10 percent of your undergraduate course work (credit hours) were taken on a pass/fail basis, your claim of superior academic achievement must be based upon class standing or membership in an honor society.

GRADUATE EDUCATION: One academic year of graduate education is considered to be the number of credits hours your graduate school has determined to represent one academic year of full-time study. Such study may have been performed on a full-time or part-time basis. If you cannot obtain your graduate school's definition of one year of graduate study, 18 semester hours (or 27 quarter hours) should be considered as satisfying the requirement for one year of full-time graduate study

FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: https://www2.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html

Contacts

• Address WHS Executive Services Directorate Human Resources Directorate 4800 Mark Center Drive Alexandria, VA 22350 US
• Name: Washington HQ Services
• Email: [email protected]