The selectee serves as personal Administrative Support Assistant to the Associate Chief of Staff (ACOS) for Rehabilitation, VA Medical Center San Juan, Puerto Rico. He/she is responsible for performing a wide spectrum of secretarial and administrative duties to assist the ACOS for Rehab, and in some cases, the Care Line Manager, Administrative Officer, and the supervisory personnel of all PM&R sections by performing general office work auxiliary to the work of the service.

Duties

Duties consist of the following, but are not limited to: Record and transcribes meeting minutes, prepares agenda and keep the open issues tracking grid. Serve as focal point to track office assignments to ensure timely reply or actions and to ensure that deadlines are met. Maintain and controls records of incoming correspondence and follow-up working process to ensure timely reply and/or action. Gather, compiles providers' specific data such as productivity, compliance with mandatory trainings, practice review reports, unsigned notes, consults, etc. Type memorandums, minutes, letters, reports, and other general office materials including confidential matters pertaining to disciplinary actions, boards of investigation and controlled correspondence for which is required to maintain high level of confidentiality. Work Schedule: Monday-Friday, 8:00 am -4:30 pm Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Authorized Permanent Change of Station (PCS): Not Authorized PCS Appraised Value Offer (AVO): Not Authorized Position Description Title/PD#: Administrative Support Assistant (Office Automation)/PD134290 Physical Requirements: The work is mostly sedentary. Typically, the employee spends long periods sitting on a desk to do the work. However, there may be some walking, standing, bending, carrying of light items such as books, binders, recorders, files, papers, small parts, or driving an automobile, etc. No special physical demands are required to perform the work. Stress is a known factor due to workload responsibilities; incumbent must deal with all type of personalities and maintain a calm and collective attitude.

Requirements

• You must be a U.S. citizen to apply for this job
• Subject to a background/suitability investigation
• May serve a probationary period
• Selective Service Registration is required for males born after 12/31/1959
• A complete application package; Resume, Transcripts, etc.
• Selected applicants will be required to complete an online onboarding process

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement. Language Proficiency: For this position, you must be: (1) proficient in spoken and written English. (2) proficient in spoken Spanish. This position requires a typing requirement of 40 words per minute. GS-06 grade level: One year of specialized experience (equivalent to the GS-05 grade level in the federal service); experience that equipped the applicant with the particular knowledge, skills and abilities (KSA's) and other characteristics to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled, in the normal line of progression for the occupation in the organization. Specialized experience includes: Schedule appointments, coordinates meetings and/or schedules conferences for the ACOS for Rehabilitation. Ensure compliance with the Credentialing & Privileging (C&P) requirements established by the Department of Veterans Affairs, The Joint Commission, and other accrediting bodies. Ensure that staff members make timely submission of their leave requests for clinic cancellations according to the VACHS leave request policy and follow-up with supervisor that the request had been entered in the LEAF automated system and approved in accordance with the VACHS protocol. Conduct internal records review to ensure an effective records management program within their scope is maintained on, at a minimum, an annual basis. Performs general typing work whether from voice recordings or written material using Microsoft Words computer software. There is no educational substitution for the GS-06 level. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

There is no educational substitution at this grade level.

Contacts

• Address San Juan VA Medical Center 10 Calle Casia San Juan, PR 00921 US
• Name: Anthony Guehlstorf
• Phone: 727-398-6661 X64523
• Email: [email protected]