The incumbent serves as Program Support Assistant primarily for the Psychology and Vocational Rehabilitation Services and also has additional duties that apply to all disciplines throughout the Mental Health Service and surrounding facility CBOCs.

Duties

Duties: Provide administrative/clerical support for the service lines Responsible for correspondence, reports, and coordination of projects Receive and screen telephone calls and manages visitors Update handbooks, current policies and procedures as needed for service Provide Human Resources support including processing hiring and promotional requests and personnel actions Point of contact for staff and assists with onboarding of new staff including coordination of schedule and training Responsible for record and electronic management and oversight Provide guidance and training on software applications including Microsoft programs and Outlook Maintain and update SharePoint website for department including posting, editing and creating content Coordinate monthly newsletter including creating and obtaining content with articles and updates from leadership Handle credentialing and license requests and filing adhering to regulations and polices Manage the Basic Life support (BLS) certification and renewal process and compliance standards for staff members Serves as primary purchase card holder for the services Coordinate travel arrangements and itineraries for staff Act as Agent in Place designee coverage and assistance as needed in collaboration with Education service line Assists with special projects in support of policy development and program activities for the service Other duties as assigned Work Schedule: Monday-Friday, 8:00am-4:30pm Telework: ADHOC-May be authorized (Employees who Telework on an occasional, episodic, or short-term, and have completed required telework training and telework agreement). Virtual: This is not a virtual position. Position Description/PD#: Program Support Assistant/PD608410 Relocation/Recruitment Incentives: Not authorized The VA Midwest Health Care Network advocates for a Whole Health System of care in each of the Medical Centers. This is an approach to healthcare that empowers and equips people to take charge of their health and well-being and live their lives to the fullest. As an employee operating in a Whole Health System of care, you will operate in a model with three core elements, seeking to create a personalized health plan for each Veteran. This is done in the context of healing relationships and healing environments and a connection back to the Veteran's community. This aligns with the Veterans Health Administration (VHA) Mission Statement to Honor America's Veterans by providing exceptional health care that improves their health and well-being.

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/20/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-06 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: providing administrative and technical support for the management of various programs; maintaining databases and utilizing various software programs; scheduling appointments and typing a variety of correspondence; maintains credentialing/licensing files; and coordinates travel arrangements. You will be rated on the following Competencies for this position: Customer Service (Clerical/Technical)Database AdministrationDatabase Management SystemsInformation Management Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary, although there may be some walking, standing, bending, and carrying of light items such as papers, books, or other such items. No special physical qualifications are required. Working Conditions: Work is typically performed in an adequately lighted and climate-controlled office. The environment involves everyday risks or discomforts that require normal safety precautions typical of such places as offices and meeting and training rooms. Work requires the observance of safety rules and regulations such as security, fire, and emergency preparedness, and safe work practices. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address Minneapolis VA Medical Center One Veterans Drive Minneapolis, MN 55417 US
• Name: Nola Mattson
• Phone: 320-252-1670 X6621
• Email: [email protected]