The Secretary serves as executive secretary to the Director, who is responsible for the activities of VA Pacific Islands Health Care System (VAPIHCS), an integrated health care delivery system, offering a comprehensive array of medical, surgical, rehabilitative, primary, mental health, and extended care to Veterans throughout the pacific islands.

Duties

***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** Duties include, but may not be limited to the following: - Manages the Director's calendar to include resolving scheduling conflicts, rescheduling appointments, and printing documents needed for the day - Manages correspondence to the center which includes coordinating responses on behalf of its Director and finalizes and generates correspondence as needed - Prepares high-level memoranda, letters and other documents, routes for approval, and tracks to completion for the leadership team - Reviews final responses related to patient issues, Congressional correspondence, and patient advocate issues - Notifies the center Director and responsible parties of impending suspense dates - Maintains tracking of competency folder, proficiencies, appraisals, and awards, etc., and routes through appropriate channels for timely submission - Serves as timekeeper to include notifying staff when there are timekeeping exception notices, and ensures corrections are made - Answers telephone calls and routes messages as appropriate - Prints, copies, faxes, orders supplies, initiates work orders, and manages key requests and SharePoint requests - Manages purchase card to include reconciling purchase cards, maintaining purchase card documentation for required timeframe, resolving disputes of unknown or incorrect charges, providing approving officials with all pertinent purchase card documents for approval by the same, and inputting orders into the purchase card menu timely - Performs other duties as assigned. Work Schedule: M-F 7:00am - 3:30pm Recruitment & Relocation Incentives: Not authorized Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.

Requirements

Qualifications

In order to qualify for this position, applicants must possess at least one (1) year of specialized experience that equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of this position, and that is typically in or related to the work of this position. To be creditable, experience must have been equivalent the next lower grade level (GS-8) in the Federal service. Specialized experience includes: performing clerical/administrative duties in an office environment; answering and directing phone calls; receiving visitors; preparing correspondence; maintaining files/records; and using a computer to perform a variety of support tasks; scheduling and managing a calendar of appointments. At this grade level, applicants should have good verbal and written communication skills and the ability to perform assignments independently with minimal oversight. NOTE: Experience must be fully documented on your resume and must include job title, duties, month and year start/end dates AND hours worked per week. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

There is no educational substitution at this grade level.

Contacts

• Address Spark M Matsunaga Department of Veterans Affairs Medical Center 459 Patterson Road Honolulu, HI 96819 US
• Name: VHA National Recruitment Center
• Phone: (844)456-5208
• Email: [email protected]