The Program Support Assistant (PSA) supports activities in the Nurse Executive Service within the Minneapolis VA Health Care System. The PSA utilizes VISTA, web-based applications, Microsoft Office Automation products, AcuStaf scheduling package, VATAS, and other software applications as assigned. The PSA works closely with and provides administrative assistance to the Nurse Executive leadership staff to manage smooth and continuous functioning of the clinical day-to-day business.

Duties

Major Duties include, but are not limited to: Performs activities that support computerized scheduling and staffing procedures, including Activates, moves and deactivates staff within computerized scheduling/staffing application Maintains computerized scheduling program databases for inpatient services as current Acts as knowledge resource for VISTA, Microsoft Office Automation, Outlook, TMS, and Sharepoint management. As ADPAC, responsible for IT security and confidentiality for data, network and system access, and accessibility codes Collects, organizes, and submits forms, documents, and certificates of training As Timekeeper, oversees the timekeeping function within the office, such as: Manages timekeeping process and ensures that employee timecards are posted correctly. Ensures that employees are correctly assigned and takes initiative to collaborate with Human Resources and Payroll to ensure all statutory requirements are met Trains other staff as timekeepers as needed Responsible for nursing practice standard board database management Develops and maintains Standard Operating Procedures for nurse boards Arranges records and minutes for storage, reference, and retrieval Prepares monthly analysis on compliance for meeting timeliness of nurse proficiencies for executive nursing leadership and uses this data to suggest actions for increased compliance Performs other duties as assigned Work Schedule: Monday - Friday, 7:30am - 4:00pm Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for Ad Hoc telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Program Support Assistant/PD606740 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized The VA Midwest Health Care Network advocates for a Whole Health System of care in each of the Medical Centers. This is an approach to healthcare that empowers and equips people to take charge of their health and well-being and live their lives to the fullest. As an employee operating in a Whole Health System of care, you will operate in a model with three core elements, seeking to create a personalized health plan for each Veteran. This is done in the context of healing relationships and healing environments and a connection back to the Veteran's community. This aligns with the Veterans Health Administration (VHA) Mission Statement to Honor America's Veterans by providing exceptional health care that improves their health and well-being.

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/12/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Specialized experience includes: Supporting a project or program or office; answering and/or directing phone calls and emails; collecting, compiling, and/or tracking data and statistical information; organizing data using a database; maintaining office files and records; and preparing, executing, and/or tracking program-specific information. You will be rated on the following Competencies for this position: Attention to DetailClericalComputer SkillsTechnical Competence Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is predominantly sedentary. There may be walking, standing, bending, and moving or carrying of light items such as files and documents (0-20 pounds). No special physical demands are required to perform the work. Work is typically performed in an adequately lighted and climate-controlled office. The work involves everyday risks or discomforts that require normal safety precautions. Work may need to be performed under pressure to meet deadlines. May be subject to upset or hostile employees. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address Minneapolis VA Medical Center One Veterans Drive Minneapolis, MN 55417 US
• Name: Amanda Martin
• Phone: 313-576-3024
• Email: [email protected]