The position serves as Administrative Officer for Engineering Services. The position provides a variety of complex administrative management services essential to the operation and direction of Engineering Service. The administrative management duties are unique in that Engineering Service provides a complex blend of services including; professional, engineering service, a diverse facilities management team, engineering services and interior design.

Duties

Duties include: Establishes strategic goals and priorities; uses advanced business and organizational analysis to identify and assess problem definitions and potential solutions. Creates framework for reviewing large volumes of unorganized data; probes for and points to subtle and unclear relationships in highly complex matters and evaluates the merit of problem definitions and potential solutions. Anticipates the possible outcome of potential solutions; systemically identifies and resolves complex issues; educates senior leaders as to the solution. Construct sound decisions when the data is extremely limited, conflicting, or nonexistent and the solutions are unidentified. Evaluate appropriate risks in decision making while keeping the best interest of the organization in mind. Weighs factors and perceives impact and implication of decisions in adversity or demanding situations. Understands the mission, functions, and culture of the organization. Demonstrates in-depth knowledge of organization policies, procedures, rules, regulations, and guidelines. Educates others on organizational programs and policies. Provides expert guidance to management and others on the budget, cost, programs, concepts, principles, polices, procedures and requirements. Explains and recommends budget options to management and decision-making officials. Develops and implements new procedures to prevent potential issues in the future related to budget, cost, schedule, and expenditures. Work Schedule: Monday through Friday; 7:30am-4:00pm; subject to change based on the needs of the facility. Telework: Not Available. Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD075440 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/04/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Providing administrative support such as being the first point of contact and routing information. Processing and reviewing documents which may include; legal documents, billing information, medical records, or administrative records for completeness and accuracy. Utilize electronic systems to gather, review, input, update, access, organize, process, and to maintain information for use in litigation and/or to accomplish time or case management functions. Budget programs by overseeing expenses and cost savings to ensure funding can be utilized throughout the duration of the budget. Providing awareness regarding policies, action items, and procedures to the attention of the workforce for implementation purposes. Assisting project staffing support by tracking and filling opening positions to ensure the service remains operating efficiently. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed a Ph.D. or equivalent doctoral degree, or 3 full years of progressively higher-level graduate education leading to such a degree, or an LL.M. in a field related to this position that demonstrates the knowledge, skills, and abilities necessary to do the work of this position. (transcripts required). OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education (beyond the first two graduate years or 36 semester hours) and specialized experience to meet the total experience requirements. The education portion must include graduate courses that demonstrates the knowledge, skills, and abilities necessary to do the work of the position. (transcripts required). You will be rated on the following Competencies for this position: Analytical ThinkingDecision MakingFinancial ManagementOrganizational Awareness Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Work is not physically demanding. The work is primarily sedentary, although some slight effort may be required. The position requires work to be performed in and near patient care areas. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address Overton Brooks VA Medical Center 510 East Stoner Avenue Shreveport, LA 71101 US
• Name: Anastasia Dixon
• Phone: (254) 755-0470
• Email: [email protected]