This position is with the Primary Care Service for Dayton VAMC. The Supervisory Medical Administration Specialist is assigned to Community Based Outpatient Clinic (CBOC). This position works with the CBOC Nurse Manager, Service Chief and the Administrative Officer (AO). This position is at the Lima CBOC.

Duties

The duties for this position include, but are not limited to: The incumbent provides technical and administrative supervision to a unit of 3.0-4.0 FTE GS-6 level Advanced Medical Support Assistant, GS-06, employees and administrative support staff. The incumbent oversees the daily operation of the unit, ensures that agency policies and priorities are being followed; develops performance standards; and evaluates work performance of subordinates. The incumbent gives advice, counsel, and instruction to employees on both work and administrative matters. The incumbent hears and resolves minor complaints from employees; refers group grievances and more serious unresolved complaints to a higher level supervisor or manager; effects minor disciplinary measures such as warnings and reprimands and recommends action in more serious cases. The incumbent interviews candidates for positions in the unit; recommends appointments, promotions, and reassignments to unit positions; identifies and provides for training needs; and finds ways to improve production or increase the quality of work within the area of authority. The incumbent carries out Equal Employment Opportunity policies and program activities, providing a safe and healthy work environment for employees; ensures all equipment, supplies, software programs and access are secured in order for the work space to be as conducive for productive work as possible; responsible for providing educational training programs and techniques developed and given to the field to maintain a progressive program; approves leave of short duration and provides input relative to the employee's performance reviews. The incumbent serves as the Office/Administration Manager for the assigned CBOC and has the responsibility of coordinating; directing and assuring continuous quality improvement in the patient care administrative activities of the clinic. S/he is accountable for oversight of day-to-day activities of all outpatient care administrative programs at the clinic and, where applicable, supervision of the assigned administrative staff. Performs other duties as assigned. Work Schedule: 0800 to 1630. Monday - Friday Telework: Ad-Hoc Virtual: This is not a virtual position. Position Description/PD#: Supervisory Medical Administration Specialist/PD14027A Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Authorized Permanent Change of Station (PCS): Not Authorized

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/04/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Administrative experience in a healthcare setting; experience prioritizing, coordinating support and completing tasks within established timeframes; independently producing high quality work; experience as a liaison conveying information, referring visitors and callers to appropriate staff; writing and preparing reports and documentation utilizing several types of office automation. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related. You will be rated on the following Competencies for this position: Accountability Decision Making Leadership Compliance Communication Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary, although some slight physical effort may be required. Must be able to lift 20 pounds.Work is typically in an adequately-lighted and climate-controlled office, but may require frequent travel within the area of responsibility for outreach events and occasional travel to/from the Medical Center. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address Dayton VA Medical Center 4100 West Third Street Dayton, OH 45428 US
• Name: Jonathan Shirey
• Email: [email protected]