This position is located in the Department of Health and Human Services, Program Support Center, Real Estate & Logistics Office, located in Philadelphia, PA.

Duties

The Administrative Support Assistant performs the following duties: Provides the Regional Account Manager (RAM) with administrative and clerical duties supporting multiple facility and facility related functions. Captures, reports, and tracks facility Operations & Maintenance (O&M) issues. Tracks issues and follows up on customer inquiries. Distributes facility-related information such as rent distribution, occupancy agreements, space policies, and building-related items. Supports the RAM and other identified stakeholders with: badging assistance; coordinating appointments and fingerprinting; and other related duties as assigned. In select facilities, the incumbent is responsible for mail functions to include sorting, delivering, and coordinating mail equipment maintenance.

Requirements

Qualifications

Your resume must include detailed information as it relates to the responsibilities and specialized experience for this position. Evidence of copying and pasting directly from the vacancy announcement without clearly documenting supplemental information to describe your experience will result in an ineligible rating. This will prevent you from receiving further consideration. Please limit your resume to 5 pages. If more than 5 pages are submitted, only the first 5 pages will be reviewed to determine your eligibility/qualifications. To qualify for the GS-07 position: At least one year of specialized experience equivalent in difficulty and responsibility to the GS-06 grade level in the Federal service (obtained in either the public or private sector) performing two (2) of the three (3) duties outlined below: 1. Providing administrative support services. 2. Analyzing administrative and operating operations pertaining to facility maintenance. 3. Making recommendations to improve the overall efficiency and effectiveness of organization operations. Time-in-grade: Current General Schedule (GS) federal employees, and those that have served in GS positions within the last 52 weeks, must have served 52 weeks at the next lower grade, or a combination of the next lower grade level and an equivalent band in the federal service. Provide a copy of your last or most recent SF-50, "Notification of Personnel Action" to indicate your current federal status. You must also submit additional SF-50(s) to clearly demonstrate one year time-in-grade as required in the announcement. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate that you possess one year time-in-grade. In this instance, you must provide an additional SF-50 that clearly demonstrates one year time-in-grade. Documenting experience: In accordance with Office of Personnel Management policy, federal employees are assumed to have gained experience by performing duties and responsibilities appropriate for their official series and grade level as described in their position description. Experience that would not normally be part of the employee's position is creditable, however, when documented by satisfactory evidence, such as a signed memorandum from the employee's supervisor or an SF-50 or SF-52 documenting an official detail or other official assignment. The documentation must indicate whether the duties were performed full time or, if part time, the "percentage of times" the other duties were performed. It is expected that this documentation is included in the employee's official personnel record. In order to receive credit for experience in your resume that is not within the official series and grade level of your official position, you must provide a copy of the appropriate documentation of such experience as indicated above. Experience refers to paid and unpaid experience, including volunteer work done through national Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to gain employment. You will receive credit for all qualifying experience, including volunteer experience. If such experience is on a part-time basis, you must provide the average number of hours worked per week as well as the beginning and ending dates of the experience so it can be fully credited.

Education

Contacts

• Address Department of Health and Human Services Program Support Center 5600 Fisher's Lane Rockville, MD 20857 US
• Name: OMHA Human Resources Center
• Email: [email protected]