Incumbent exercises administrative responsibility over staff which provides medical supplies and equipment to the facility. SPS is the central point within the facility providing the technical supply functions of collection, decontamination, processing, and more The Administrative Officer assists with ensuring all areas where reprocessing actions occur, no matter the location within the healthcare system, are functioning effectively.

Duties

This position is located in the Sterile Processing Service, under the Chief Sterile Processing Service (SPS). S/he will serve as the Administrative Officer to the Chief SPS. Incumbent exercises administrative responsibility over staff which provides medical supplies and equipment to the facility. SPS is the central point within the facility providing the technical supply functions of collection, decontamination, processing, packaging, sterilization and distribution of all reusable medical equipment (RME) including patient care supplies, instruments, and equipment. The Administrative Officer assists with ensuring all areas where reprocessing actions occur, no matter the location within the healthcare system which includes the main hospital and all satellite clinical facilities, Community Based Outpatient Clinics (CBOCs) regardless of organizational alignment of the personnel performing the actions, are functioning effectively. Duties include but are not limited to: Interpreting administrative policies, developing and implementing local policies, defining administrative requirements and providing advice to Executive Leadership on related issues. Assist in identifying and resolving process issues which may affect the section's ability to meet program goals and target performance measures. Closely monitors the day-today operations of SPS. Assists in quality management, reprocessing activities, competency assessment, development of standard operating procedures based on equipment manufacturer's instructions, enhancing patient flow through the operating rooms, and aid in succession planning for all areas of SPS and sites where reprocessing occurs. Planning, developing, directing and maintenance of the Quality Control Program. Ensuring the availability of a large number of separately recurring reusable medical/surgical supplies and equipment, which have difficult supply and demand patterns due to the mission of the facility. Assists the Chief SPS to maintain an accurate medical equipment tracking system, which details specific preventive maintenance performed and equipment availability for patient care use. Work Schedule: Monday - Friday 7:00AM - 3:30PM. Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD705520 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/18/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. You may qualify based on your experience and/or education as described below: GS-09: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade (GS-07) in the normal line of progression for the occupation in the organization. Your experience must have equipped you with the particular knowledge, skills, and abilities to successfully perform the duties of the position, and that is typically in or related to the work of the position to be filled. Specialized Experience is defined as: Experience with applying analytical and evaluative methods and techniques to issues or studies concerning the efficiency and effectiveness of program operations carried out by administrative or professional personnel; Experience with administrative policies, regulations, directives and principles used to administer VHA health care programs; Planning, scheduling, and conducting projects and studies to evaluate and recommend ways to improve the effectiveness and efficiency of work operations; Experience with budgeting, planning, and facility development principles; Use customer service principles and practices within the healthcare setting; Experience using Microsoft (MS) Word, MS Excel, MS PowerPoint, TEAMS, and MS Outlook programs with intermediate to advanced facility and skill. OR GS-09: Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed a master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related. OR GS-09: Combination: Applicants may also combine education and experience to qualify at this level. You must have a combination of specialized experience and graduate level education. You will be rated on the following Competencies for this position: Administration and ManagementCommunicationsContracting/ProcurementFinancial ManagementHuman Resources Management Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Work requires walking, standing, bending, stooping and stretching. It may require some lifting and/or carrying of moderately heavy items during the course of the work day. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address Tennessee Valley HCS - Nashville 1310 24th Avenue South Nashville, TN 37212 US
• Name: Jason Beverung
• Phone: 423-926-1171 X2231
• Email: [email protected]