About the Position: As an Administrative Officer, you will oversee and manage essential administrative support functions critical to the organization's success. Your responsibilities include synchronizing activities, ensuring effective communication, and establishing systems that promote efficient workflows and alignment with organizational objectives. This position requires the ability to effectively manage people, time, and priorities to drive productivity and support the organization's goals.

Duties

Lead coordination and management of senior leader visits by organizing itineraries, preparing briefing books, compiling materials, managing VIP protocols, and completing follow-up actions. Plan and oversee large-scale internal events such as Change of Command ceremonies, executive meetings, and district-wide engagements. Synchronize executive-level calendars to identify opportunities, address threats, and resolve scheduling conflicts. Promote district culture and recognition programs by managing initiatives like Employee of the Month, Supervisor of the Quarter, and district awards. Develop and oversee the Executive Office budget by preparing, monitoring, justifying funding requirements, and managing approvals as necessary. Establish and maintain Standard Operating Procedures (SOPs) to ensure consistency and efficiency in Executive Office administrative processes. Manage office information flow by reviewing documents and keeping the Command group informed of critical developments.

Requirements

• Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.

Qualifications

Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities. Current Department of Army Civilian EmployeesCurrent Department of Defense (DOD) Civilian Employee (non-Army)Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel WorkforceInteragency Career Transition Assistance PlanLand Management Workforce Flexibility ActMilitary Spouses, under Executive Order (E.O.) 13473Non-Department of Defense (DoD) TransferOffice of Personnel Management (OPM) Interchange Agreement EligiblePriority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician EligiblePriority Placement Program, DoD Military Spouse Preference (MSP) EligiblePriority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability RetirementPriority Placement Program, DoD Retained Grade Preference EligibleReinstatementVeterans Employment Opportunity Act (VEOA) of 1998 In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. To qualify at the GS-11 grade level, you must have: Specialized Experience: One year of specialized experience which includes planning and providing management and program services for operational activities of an office; establishing internal procedures to promote efficiencies to overcome obstacles in the administrative process; providing administrative support to a program or organization (e.g., procuring supplies or services, initiating human resource hiring actions, payroll administration, coordinating travel arrangements, etc.); managing and conducting administrative functions involving various programs; analysis and evaluation on projects or mission objectives; and working with and providing program and technical support to leadership and staff members in gathering data and producing reports. (GS-09) OR Education: A Ph.D. or equivalent doctoral degree, or three full years of progressively higher-level graduate education leading to such a degree, or LL.M., if related to the duties of the position. OR Combination of Education and Experience: Combinations of successfully completed graduate level education in excess of the amount required for the next lower grade level may be used to qualify applicants for this position. Determine your total qualifying experience as a percentage of the experience required for the grade level; then determine your education as a percentage of the education required for the grade the grade level; then add the two percentages. The total percentage must equal 100 percent to qualify for this position. (To compute the percentage, divide you total months of qualifying experience by 12. Then divide your semester hours of graduate education by 18. Add the two percentages. The total percentage must equal at least 100 percent to qualify). You will be evaluated on the basis of your level of competency in the following areas: Oral CommunicationPersonnel and Human ResourcesStrategic ThinkingTechnical Competence Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-09).

Education

FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address RE-W2SM03 US ARMY ENGINEER DISTRICT-NASHVILLE DO NOT MAIL Nashville, TN 37203 US
• Name: Army Applicant Help Desk