This position is located in the Veterans Health Administration, VA Medical Center, Durham, NC, Office of the Associate Director, Patient Care Services, Chief Nurse Executive. The incumbent manages and coordinates all activities between Human Resources, the Director's office, Patient Care Service, and other Services/Service Lines to assure appropriate processing and procedures are followed.

Duties

The purpose of this position is to provide assistance to the Service Chief in planning and administering the operations for the assigned Service. The incumbent of this position performs a wide variety of technical and administrative duties in support of Service operations and functions. Administrative and clerical duties are auxiliary to function and staff of the Senior Administrative Officer. Major duties include, but are not limited to: Schedules appointments/conferences, and coordinates meetings. Performs clerical/administrative duties such as independently managing Chief Nurse calendar adhering to preferences and current commitments. Makes administrative arrangements as required to include travel, hotel, airline and rental car reservations, conferences or meeting rooms, equipment, supporting materials, files, and attendance for Chief and other staff. Processes incoming and outgoing materials such as correspondence, reports, memoranda, and other forms of written communication. Edits letters, composes letters and reports, reviews correspondence for accuracy and completeness, prepares public presentation outlines, and develops standard or form letters and replies to inquiries. Obtains and monitors the use of services, supplies, or equipment for the office. Prepares a variety of recurring reports, reviewing outgoing correspondence for proper attachments, or consolidating/coordinating submittals of information. Provides general clerical public contact support services such as answering the telephone, referring visitors, or providing information about the office, its functions, and standard operating procedures, as well as similar information. Prepare specific phases of the Service operating and maintenance budget. Identifies and abstracts information from records for budget determinations and special studies and audits. Research records collects, gathers, retrieves, extracts, compiles, and consolidates accounting data and statistics, preparing required report(s) for the Service Chiefs signature within set timeframes. Receives budget allotments and serves as Fund Control Clerk - maintains and monitors budget fund control point data records of the service operations. Manages property records/equipment turn ins through Vista CMR (Consolidated Memorandum Receipt) menu. Performing other duties as assigned. Work Schedule: M-F, 8:00am-4:30 pm Virtual: This is not a virtual position. Position Description/PD#: Program Support Asst (OA)/PD05434A Relocation/Recruitment Incentives: Not Authorized

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/15/2024.You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-5 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Experience with performing various clerical and administrative duties, and providing office automation and technical support using multiple automated programs and software such as_ databases, spreadsheets, and graphics. Experience Maintaining supervisor's calendar, coordinates meeting arrangements, and schedules meetings and/or conferences. Preparing daily folder which contains calendar for the day, meeting agendas and supporting documents for required meetings, and recording and transcribing the minutes for committee meetings. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address Durham VA Medical Center 508 Fulton Street Durham, NC 27705 US
• Name: Brian Watt
• Phone: (906) 396-7485
• Email: [email protected]