Incumbent is Secretary to the Chief of the Nuclear Medicine Service (the Service) of the Atlanta Veterans Affairs Healthcare System (the System) and to the Service as a whole. Provides the Service Chief clerical, secretarial, and procedural support with intent of relieving the Service Chief of as many such efforts as appropriate and as possible. Provides similar secretarial, clerical, and procedural support to other Service personnel, per the Chief. As Secretary to the Chief and the Service.

Duties

In the role of the Secretary, the position provides continuity of administrative and clerical support to the assigned service(s). Duties include but not limited to: Responsible for personnel administration (i.e. reviewing timecards, hiring tracking, and onboarding) Receive incoming calls from staff, services, clients, patients, and others in need of information. Maintain calendar for director/manager (i.e. scheduling appointments, meetings, committees, conference calls, and webinars). Schedule and review work activities performed in an office, including data reporting, data support and record keeping. Maintain office compliance regarding regulations, polices, and guidelines as established. Reviews and directs incoming communication documentation/inquires and take personal action when applicable or direct to appropriate staff as needed. Prepares, reviews and routes correspondence and communication flow including that of a sensitive nature and informs the program leaders of customer service trends and related items. Perform office automation work on personal computer utilizing multiple programs to complete documentation. Utilize a range of software equipment and software programs (i.e. copier, fax, telephone, Word, Excel, Outlook, etc.). Work Schedule: Monday - Friday 8:00a.m. - 4:30 p.m. Compressed/Flexible: N/A Telework: Not Available Virtual: This is not a virtual position. Position Description/PD#: Secretary (OA)/PD034570Relocation/Recruitment Incentives: Not Authorized. Permanent Change of Station (PCS): Not Authorized. PCS Appraised Value Offer (AVO): Not Authorized. Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/15/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade .Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. AND you may qualify based on your experience and/or education as described below:GS-318-06 (Full Performance Level): To qualify for the GS-318-06 based on Specialized Experience: Qualifying specialized experience includes one year of specialized experience comparable to GS-05 which is directly related to the work of this position and which has equipped the applicant with the knowledge, skills, and abilities to perform successfully the duties of the position. For this position, specialized experience is defined as experience serving as a secretary or office assistant performing administrative management functions, coordinating appointments, travel, scheduling, or maintaining calendars; recording meeting minutes; reviewing correspondence for appropriate guidelines, proper grammar and punctuation; and preparing correspondence or other documents in final form. In addition, experience must demonstrate ability to utilize computer technology, as well as ability to interact collaboratively with others to provide consultation and liaison services; A working and detailed knowledge of the functions of all positions for which he or she is responsible is required of the incumbent. You will be rated on the following Competencies for this position: Communications Information Management Knowledge Management Technical Competence Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Work is generally sedentary and requires sitting, walking, standing, bending, and/or carrying light items. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address Atlanta VA Medical Center 1670 Clairmont Road Decatur, GA 30033 US
• Name: Jeniqua Knuckles
• Phone: 843-864-4844 X201807
• Email: [email protected]