THIS IS A NATIONAL GUARD TITLE 5 EXCEPTED SERVICE POSITION. This National Guard position is for a ADMINISTRATIVE ASSISTANT (OA), Position Description Number T5052000 and is part of the ID G4 MATES, National Guard. This position is indefinite with the possibliity to non-competitively convert at a later date.

Duties

1. Conducts research on a wide variety of complex administrative problems involving various activities and functional areas. Provides technical and specialized data, background material, and references as required. Recommends solutions and courses of action to be followed that have a substantial impact on overall administrative functions. Develops policies and procedures for implementation which affect administrative management and program development. Plans, schedules, performs, and directs the work of the administrative function to include correspondence and messages, records documentation management, printing and duplication, publication and forms management, reference library, special orders and the receipt, storage and control of classified documents. 2. Maintains personal contacts with functional managers to discuss administrative practices and services, provide technical advice and guidance, and recommend methods and procedures where necessary. Advises supervisors and subordinates of the latest directives regarding administrative procedures. Provides information, explains the application of regulations, and resolves problems with contacts as they relate to administrative functions. Conducts periodic inspections of administrative files, publications and procedures in other functional areas and acts as a quality control augmenter during the administrative portion of activity inspections. 3. Maintains all correspondence and reports files for the respective divisions. Manages the preparation, publication, distribution and tracking of civilian and military travel orders, annual training, special training and other orders, to include special authorizations. Integrates and reconciles the orders process with the workday accounting program to ensure validation of orders requirements. Performs and directs the preparation, distribution and accounting of all schedules, directives, maintenance orders, procedures, passports and summaries. Establishes and monitors a correspondence and reports suspense system. Establishes and conducts the on-the-job training program and presents local level administrative classes for both technicians and unit military personnel of respective divisions. 4. Manages the personnel program for respective divisions to include security clearances, personnel data control, force management, officer performance reports and training requirements. Utilizes word processing equipment to type from plain copy, rough draft, or by selecting information from a variety of source data or material; to produce military and nonmilitary correspondence, reports, summary sheets, staff studies, and/or statistical and tabular material. Maintains and schedules use of copiers, word processors, computers, printers and/or typewriters for efficient and maximum utilization.Performs other duties as assigned.

Requirements

• Federal employment suitability as determined by a background investigation.
• May be required to successfully complete a probationary period.
• Participation in direct deposit is mandatory.
• Must be able to obtain/maintain Secret Security Clearance.
• The incumbent of this position description must have at a minimum, a completed National Agency Check (NAC) prior to position assignment.

Qualifications

THE FOLLOWING QUALIFICATIONS MUST BE REPRESENTED BY THE CONTENTS OF YOUR RESUME. To ensure full credit is given for the qualification requirements listed below we suggest using the USA Jobs resume builder. IF YOU USE YOUR OWN RESUME PLEASE ENSURE THAT YOU INCLUDE THE BEGINNING AND ENDING DATES (MONTH AND YEAR) FOR ALL JOBS LISTED IN YOUR RESUME. Verbiage displayed on your resume or application must contain your own words. You may refer to position descriptions, i.e. the general and specialized experience located within the vacancy announcement, to assist with describing work experiences; however, resumes or applications received in verbatim will not be considered. In your resume you will need to address the general and specialized experience listed below. Please use as much detail as needed, giving dates (months and years) of the experience, position title and how the experience was gained. This information is needed to determine if you are qualified for the position. Specialized Experience: Experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Developing workflow charts and graphs, and internal mechanisms for trending and reporting data, workflow efficiency, and program development. AND Performing personnel administrative and programmatic functions for providers and staff, interfacing with payroll, human resources, IT, education and quality management.

Education

There are no educational requirements for this position.

Contacts

• Address ID G4 MATES 9968 E. Humvee Lane Boise, ID 83716 US
• Name: Benjamin O'Neal
• Email: [email protected]