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Duties

WHAT IS THE (FMSS) FACILITIES MANAGEMENT AND SECURITY SERVICESDIVISION? A description of the business units can be found at: https://www.jobs.irs.gov/about/who/business-divisions (2) Vacancies will be filled in the following specialty areas: Facilities Management and Security Services Operations East The following are the duties of this position at the full working level: Acts as COTR on one or more alterations/construction contracts. Closely follows Procurement-initiated COTR guidelines on working with contractors. Obtains and maintains COTR certification, by completing courses timely. Maintains professional relationship with contractors. Initiates funding requests, writes the technical contract Statement of Work and Quality Assurance Surveillance Plan (QASP), prepares the Government Cost Estimate, works closely with the Contracting Officer throughout the solicitation process, develops and monitors timelines/milestones, leads or participates on contract technical proposal evaluation panels and prepares supporting documentation for decisions reached, and coordinates the phase in and closeout of contracts. On an on-going basis: initiates monthly automated receiving reports; budgets for and tracks available funding; monitors contractor performance, milestones and schedules to ensure O&M work is on-schedule; instructs government inspectors on QASP; reviews inspector-prepared QASP documentation of contractor performance; reviews and accepts/rejects contractor reports; makes personal inspections of services provided and building conditions; ensures contract employees have proper licenses, security clearances and certifications; and meets with various contractors and Contracting Officers to resolve problems. Prepares and maintains contract documentation. Provides formal presentations to management as needed or requested. Assists the Contracting Officer in any formal disputes with the contractor. May be required to serve as a liaison with the IRS environmental program. As the O&M COTR/sub-COTR and alteration/construction contracts COTR as assigned by management, the incumbent will also perform the following duties in carrying out his/her critical responsibilities: Monitors legislation (Executive Orders and laws), GSA regulations and industry standards such as National Fire Protection Association (NFPA), National Electric Code (NEC) and American Society of Heating, Refrigerating and Air-Conditioning Engineers (ASHRAE) to identify new or changed requirements and assesses impact on local O&M programs and on a wide variety of alterations/construction contracts utilizing these orders, laws, and regulations. The incumbent serves as an elevation point on service calls/ Employee Resource Center (ERC) work orders related to the O&M contract as well as on any calls received due to alterations or construction contracts over which the incumbent has oversight responsibility. Performs extensive research via the Internet, e-mail, phone calls, voice mail, etc. to obtain specifications pertaining to different types of products, equipment, supplies and construction materials used by contractors performing work for the O&M contract and assigned alterations/construction contracts. Provides authoritative technical advice and seasoned contract interpretations pertaining to the Building Delegation programs and contract specifications. Assesses utilization of funds in a variety of funding categories. Prepares budget projections, initiates Requisition Tracking System (RTS) actions and monitors funding and spending on contracts/projects through coordination with REFM HQ Architectural and Engineering Staff and National Office Finance Specialists. Ensures estimated costs are consistent with sound budgeting practices in order that adequate funds are available to accomplish the project assignment and that the contractor cost estimates are well-supported and within industry standard for comparable work. Utilizes a wide-range of in-house and commercial cost-estimating tools and publications. Troubleshoots problems with procedures, policies, and processes available to incumbent and develops creative means for resolving problems. As O&M COTR/sub-COTR is responsible for problem resolution affecting critical delegated sites on a 24/7 schedule. This is particularly crucial during peak season tax processing periods throughout the year when any down-time in critical building systems could cause damage to critical infrastructure, building systems, and the ability of thousands of campus workers to process tax returns, payments, and related documents.

Requirements

Qualifications

Federal experience is not required. The experience may have been gained in the public sector, private sector or Volunteer Service. One year of experience refers to full-time work; part-timework is considered on a prorated basis. To ensure full credit for your work experience, please indicate dates of employment by month/year, and indicate number of hours worked per week, on your resume. You must meet the following requirements by the closing date of this announcement: SPECIALIZED EXPERIENCE GS-12: You must have 1 year of specialized experience at a level of difficulty and responsibility equivalent to the GS-11 grade level in the Federal service. Specialized experience for this position includes: Experience using the concepts, practices, regulations, policies, and precedents associated with one or more major building management systems and equipment (e.g., operations and maintenance, alterations/construction projects) in order to provide authoritative technical and consultative services on complex and interrelated problems, issues, and contracts. Experience with the IRS mission and organizational structure, along with the functional cultures of the business units sufficient to accurately assess customer needs/requirements and to evaluate the effectiveness of services provided. Experience using various automated systems and software programs such as: Employee Resource Center, Computerized Maintenance Management System/Information System, Energy Management System, Uninterruptible Power Systems, Lighting control system, lawn irrigation systems, Automated Financial System, Requisition Tracking System, Travel System, MS Word, MS Excel, MS Outlook, etc., in order to manage and carry out various program assignments. Experience with various external/internal regulations, policies, and standards such as: NEC (National Electrical Code), ASHRAE (American Society of Heating, Refrigeration and Air-conditioning Engineers), DOE/FEMP(Department of Energy/Federal Energy Management Program), Executive Orders on management of energy, water and recycling, state and local pesticide/herbicide regulations, FDA and local health department regulations for proper food sanitation procedures, hazardous waste disposal guidelines, state requirements for testing and certification of pressure vessels, elevators and escalators, CFR (Code of Federal Regulations), MSDS (Material Safety Data Sheets), ADA (Americans with Disabilities Act), OSHA (Occupational Safety and Health Act), NFPA (National Fire Protection Association), air quality, FMR (Federal Management Regulations), and procurement regulations sufficient to ensure actions, advice and guidance complies with established rules and laws. Experience with infrastructure systems such as various mechanical (air handling units, HVAC, boilers), electrical, plumbing, lighting, life safety and architectural systems, as well as building trades in order to monitor schedules, identify problem areas, and accept/reject necessary repairs and upgrades to maintain a federal building. Knowledge of Service Contract and Davis Bacon Acts as they relate to construction contracting. Experience with oral and written techniques in order to prepare reports/documents/technical contract specifications, conduct/facilitate formal or informal meetings, identify, and resolve problems, and to formulate/articulate policies and viewpoints to management, executives, employees, union officials, Contracting Officers, contractors and other persons both within and outside the organization. Experience using analytical and evaluative and techniques, both qualitative and quantitative, sufficient to identify, evaluate, and develop new/modified work methods and approaches to resolve complex interrelated support services problems and issues. Experience using project management techniques sufficient to plan, control, execute, monitor, and evaluate work assignments or special projects. Experience with contract administration sufficient to interpret and monitor established formal contracts, identify problem areas/trends, recommend modifications and/or adjustments to increase efficiency and effectiveness, and to ensure contract terms and conditions are met. Experience using a wide range of automation systems and databases sufficient to research and obtain up-to-date information, initiate, and track multiple work assignments/projects, monitor various budget/financial systems and programs, and to generate/issue reports, memoranda, and a variety of other documents. For more information on qualifications please refer to OPM's Qualifications Standards.

Education

For positions with an education requirement, or if you are qualifying for this position by substituting education or training for experience, submit a copy of your transcripts or equivalent. An official transcript will be required if you are selected.

A college or university degree generally must be from an accredited (or pre-accredited) college or university recognized by the U.S. Department of Education. For a list of schools which meet these criteria, please refer to Department of Education Accreditation page.

FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying. Click here (Section 3, Explanation of Terms) or here for Foreign Education Credentialing instructions.

Contacts

• Address FMSS - Deputy Director 1111 Constitution Ave NW Washington, DC 20224 US
• Name: IRS Brookhaven External
• Email: [email protected]