The selectee serves as personal Administrative Support Assistant to the Associate Chief of Staff (ACOS) for Rehabilitation, VA Medical Center San Juan, Puerto Rico. He/she is responsible for performing a wide spectrum of secretarial and administrative duties to assist the ACOS for Rehab, and in some cases, the Care Line Manager, Administrative Officer, and the supervisory personnel of all PM&R sections by performing general office work auxiliary to the work of the service.

Duties

Record and transcribes meeting minutes, prepares agenda and keep the open issues tracking grid. Serve as focal point to track office assignments to ensure timely reply or actions and to ensure that deadlines are met. Maintain and controls records of incoming correspondence and follow-up working process to ensure timely reply and/or action. Gather, compiles providers' specific data such as productivity, compliance with mandatory trainings, practice review reports, unsigned notes, consults, etc. Type memorandums, minutes, letters, reports, and other general office materials including confidential matters pertaining to disciplinary actions, boards of investigation and controlled correspondence for which is required to maintain high level of confidentiality. Work Schedule: M-F 8:00 am -4:30 pm Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Administrative Support Assistant (Office Automation)/PD134290 Relocation/Recruitment Incentives: None Critical Skills Incentive (CSI): None Permanent Change of Station (PCS): None PCS Appraised Value Offer (AVO): None

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/04/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-05 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: . Schedule appointments, coordinates meetings and/or schedules conferences for the ACOS for Rehabilitation. Ensure compliance with the Credentialing & Privileging (C&P) requirements established by the Department of Veterans Affairs, The Joint Commission, and other accrediting bodies. Ensure that staff members make timely submission of their leave requests for clinic cancellations according to the VACHS leave request policy and follow-up with supervisor that the request had been entered in the LEAF automated system and approved in accordance with the VACHS protocol. Conduct internal records review to ensure an effective records management program within their scope is maintained on, at a minimum, an annual basis. Performs general typing work whether from voice recordings or written material using Microsoft Words computer software. You will be rated on the following Competencies for this position: Computer SkillsSelf-ManagementTechnical CompetenceWriting Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is mostly sedentary. Typically, the employee spends long periods sitting on a desk to do the work. However, there may be some walking, standing, bending, carrying of light items such as books, binders, recorders, files, papers, small parts, or driving an automobile, etc. No special physical demands are required to perform the work. Stress is a known factor due to workload responsibilities; incumbent must deal with all type of personalities and maintain a calm and collective attitude. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address San Juan VA Medical Center 10 Calle Casia San Juan, PR 00921 US
• Name: Anthony Guehlstorf
• Phone: 727-398-6661 X64523
• Email: [email protected]