This position is located in VHA Office of Health Informatics (OHI), Office of Clinical Informatics (OCI), Applied Informatics (AI) Division. The incumbent serves as the supervisor of AI Operations and serves as an expert and principal advisor to the Director of AI, with management and oversight responsibilities for all operational support functions within the Division. This vacancy may be filled in Washington, DC or a location to be determined

Duties

Major duties include but are not limited to: Serves as an expert and principal advisor to the AI Director as well as the Directors of End User Support Services (EUSS) and Integrated Health Practice (IHP) within AI with management and oversight responsibilities for all AI operational support functions including position management, personnel actions, contracting, budget, and employee administration. Exercises a broad range of supervisory responsibilities over subordinate staff, responsible for providing a wide variety of administrative management services to include transmitting guidance to AI Directors, managers and employees on policies and procedures covering operational services. Establishes work objectives, sets priorities, schedules work, assigns tasks, coordinates operations, monitors work progress, and initiates corrective actions as required to ensure that the work assigned is accomplished efficiently and in a timely manner. Develops performance standards and prepares performance evaluations. Provides advice, counsel, and instructions on work and administrative matters. Reviews and interprets policies, program guidance and objectives relating to assigned responsibilities and translates into operational management methods, systems, and operations. Formulates and recommends changes in procedures, practices, and techniques to accomplish desired results with a broad view toward obtaining maximum efficiency and effectiveness. Plans and deploys management approved strategic initiatives and organizational processes throughout AI in order to successfully support its mission, as well as matters related to business, resource management, organizational and workforce development, diversity and equal opportunity, communications, and core capabilities. Provides executive level decision support for the AI Director, EUSS and IHP Directors and other VHA and VA business partners. Work Schedule: Monday - Friday 08:00 AM - 04:30pm Telework: Available (applicant is required on site 50% of work schedule per pay period) Remote: This is not a remote position. Virtual: The employee may work at a VA facility or other VA-leased space other than the facility that is hiring the employee) and is authorized for telework up to 50%. Position Description/PD#: Supervisory Management & Program Analyst/PD27953-O Relocation/Recruitment Incentives: Not authorized Permanent Change of Station (PCS): Not authorized

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/03/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-14 position you must have served 52 weeks at the GS-13. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Selective Factor: This position includes a selective factor (skill, knowledge, ability, or other worker characteristic basic to - and essential for - satisfactory performance of the job). Selective factors are a prerequisite to appointment and represent minimum requirements for a position. Applicants who do not meet them are ineligible for further consideration. The selective factors for this position are: Knowledge of contract program management. Examples include experience with contract lifecycle management and contract requirement (e.g PWS) development. Experience preparing and tracking multi-year budgets to include staffing, contracts, travel, training, and education. Experience in provision of direct support at an executive level to include monitoring administrative functions, anticipating needs, and designing changes to organizational, staff, and resource procedures/processes. Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-13 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Experience directing complex administrative and technical programs that involve simultaneous integration of a full range of management and support skills and services to a diverse staff. Experience in the use of software applications that document, manage, and generate reports on multiple projects and programs; skill and experienced judgment in applying and developing criteria or requirements for testing and evaluating new approaches and concepts for major programs on a national scale. Experience completing contracting packages, including performance work statements, cost estimation for the development of independent government cost estimates, acquisition plans, etc., as well as the evaluation of responses to solicitations Experience preparing and tracking multi-year budgets to include staffing, contracts, travel, training, and education. Knowledge of and ability to apply project management tools and techniques as well as change management theory and application. You will be rated on the following Competencies for this position: Administration and Management Contract Administration Budget Administration Communication Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary, although some slight physical effort may be required. The work may require some periods of overtime, intense concentration, and long hours to meet program deadlines and to devise corrective action and solutions to unexpected management crises under time-sensitive conditions. The work requires almost constant use of a video display terminal. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address VHA Service Center - 1 6100 Oak Tree Boulevard Independence, OH 44131 US
• Name: VHA National Recruitment Center
• Phone: (844)456-5208
• Email: [email protected]