This position serves as an organizational lead in the management and execution of multiple high-level organizational initiatives. Knowledge of VHA and healthcare operations and administrative activities is paramount. The position is an integral part of OIC front office administrative team, reporting to the Chief, Operations and Administration who reports to the Director, Planning and Operations.

Duties

This announcement will close on 09/04/2024, the first 50 applications received will receive first consideration. Applications received after the initial cut-off number has been reached will not receive consideration unless otherwise requested by management. Develops and maintains tracking systems within the office, specifically as it pertains to the tracking needs of the OIC Executive Director and the OIC Program, which may involve identifying and assembling data requirements of the office, assisting in the development and maintenance of databases and suggesting the need for modifications. Management Analyst maintains the Records Management Program for OIC. Maintains a centralized records function, standardized handling/retention, improved records, conversion from paper to electronic data, and document searches develops tools promoting effective coordination of Records Management. Analyzes problems and/or issues involving the development of records management systems. Establishes and assesses records information management practices to ensure they support the principles of transparency and information sharing throughout the organization. Develops and conducts periodic records management quality control reviews, compliance audits, to measure the effectiveness of electronic systems and for general program improvement purposes. Provides primary oversight, management, and leadership in the areas of internal and external correspondence, organizational action items and communication coordination. Manages and/or prepares responses to correspondence for the Office of Integrity and Compliance Executive Director and/or handles the communications with persons/groups within and outside of the organization. Accurately assesses the level of subject matter expertise needed for responses. Establishes and maintains electronic and/or manual filing systems to enable easy retrieval of all documents and correspondence coming to the office. Regularly communicate orally and in writing; exhibits interpersonal skills to tactfully communicate with individuals within and outside the organization. Expresses information (for example, ideas or facts) to individuals or groups effectively. Create clear and convincing presentations; listens to others, attends to nonverbal cues, and responds appropriately. Utilize database management systems and software to control the organization, storage, retrieval, security, and integrity of data. Gathers, organizes, and maintains information; determines its importance and accuracy, and communicates it by a variety of methods. Other duties as assigned. . Work Schedule: 8:00 am - 4:30 pm Compressed/Flexible: May be available. Telework: Available. (applicant is required on site 50% of work schedule per pay period) Virtual: This is not a virtual position. Position Description/PD#: Management Analyst/PD22866A Relocation/Recruitment Incentives: Not authorized. Critical Skills Incentive (CSI): Not approved. Permanent Change of Station (PCS): Not authorized.

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/04/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You qualify based on your experience as described below: Specialized Experience Requirement: Possess one year of specialized experience equivalent to at least GS11 on Federal Service that typically includes, but is not limited to, the following specialized experience examples. Interpret regulations and other organizational standards as they apply to the program Utilize qualitative and quantitative methods for the assessment and improvement of program effectiveness Research and utilize pertinent laws, regulations, policies, and precedents which affect the use of program resources and goals Negotiate effectively with management to accept and implement recommendations Analyze problems and present both written and oral recommendations Organizational skills in order to work independently Plan, implement, and coordinate program activities Analyze interrelated program issues of effectiveness, efficiency, and productivity Develop detailed plans, goals and objectives for the long-range implementation Compile, reconcile, and correlate voluminous data from a variety of sources You will be rated on the following Competencies for this position: Communiation Database Management Manages and Organizes Information Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary: most work is accomplished while seated at a desk or computer. Some standing, bending, carrying, and walking to other locations within the facility are necessary. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address VSHO - Risk Management 2402 Wildwood Ave Suite 301 Sherwood, AR 72120 US
• Name: VHA National Recruitment Center
• Phone: (844)456-5208
• Email: [email protected]