The position is located within Operative Care Service at the Malcom Randall VA Medical Center in Gainesville, Florida. This position was established to provide administrative oversight to the Operative Care Service subspecialty sections which consists of the following areas: Orthopedics, General Surgery, Otolaryngology, Gynecology, Neurosurgery, Ophthalmology, Plastics, Podiatry, Thoracic Surgery, Urology, Vascular and a Surgical ICU.

Duties

Major duties include, but are not limited to: Working closely with any and all services to implement revisions or work processes, or interrelated functions to ensure appropriate actions are taken in regard to students, Associated Health trainee positions, and resident trainees (GME). Updating and editing program policy manuals, procedure manuals, and recruitment materials, as requested by Service Chief, Sections Chiefs and Supervisory Program Specialist. Serving as the secondary Information Manager/ ADPAC for this robust service. Functioning as the USAccess system coordinator responsible to assist the Operative Care Service Line Program Analysis on the management of Personal Identity Verification (PIV) Manager/Sponsorship for the staff and trainees. Entering ePAS setting up new VistA user accounts, modifying existing VistA accounts to reflect new privileges and/or responsibilities, verifying correct person class, taxonomy, and menus. Submitting OI&T Electronic Permission Access System (EPAS) requests for account creation, modification, and termination. Overseeing and coordinating process including fingerprinting, background check verification, EQIP security questionnaire, and identity verification at Service level prior to sponsorship. Serving in the role of Contacting Officer Representative responsible for the development of statements of work, procurement packages, fund for equipment and managing of contracts for the service. Developing procedures and policies for the management of annual service contracts renewal, monthly invoicing, contract modifications, negotiation and/or resolving contract disputes. Documenting and updating the contracting officer of the contractor's performance on a regular basis, in accordance with the contract Quality Assurance Surveillance Plan (QASP) or deliverable schedule, or as agreed upon in the contract. Ensuring that respective polices are followed and advising the Supervisory Program Specialist and the Chief of Operative Care Service Line of program and/or policy updates and assisting to incorporate these into local directives. Developing author-written responses to inquiries submitted by members of Congress and Veterans, conducting administrative investigations, and preparing finalized reports with concurrence of team leaders for signature. Developing presentations, briefing materials for the AO, service leadership and resource management council review or for other stakeholders as needed or required. Work Schedule: 8:00 a.m. - 4:30 p.m. Monday - Friday Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Program Specialist/PD05986A Relocation/Recruitment Incentives: Not authorized. Permanent Change of Station (PCS): Not authorized. Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/27/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Award 50's do not provide sufficient information and will not be accepted for the purpose of verifying time-in-grade. You may qualify based on your experience and/or education s described below: Specialized Experience GS-9: From the description below, please select the response that best reflects your level of experience related to the GS-07 level for the position as listed in this announcement. You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Documenting and updating contractor's performance on regular basis, in accordance with the contract Quality Assurance Surveillance Plan (QASP). Enters new equipment request into the Strategic Equipment Planning Guide (SEPG) and use the Electronic Equipment Request (EER) portal to enter all equipment packages. Reviews requests for supplies from customers. Experience as Contacting Officer Representative (COR), developing work statements, procurement packages funding for equipment and managing the service's contacts. Experience using a variety of automated web-based software, including software application such as VISTA, CPRS, Excel, Power Point, Microsoft Word, Outlook and Qgenda. OR GS-9: Substitution of Education for Experience (TRANSCRIPTS REQUIRED): Do you possess a Masters Degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. of J.D., if related? Such education must demonstrate the knowledge, skills, and abilities necessary to do the work. OR GS-9: Combination of Education and Experience (TRANSCRIPTS REQUIRED): Do you possess combinations of successfully completed graduate education and specialized experience directly related to the work of the Program Specialist position, which may be used to meet the experience requirements for GS-9 position? ****NOTE: IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Verbiage displayed on your resume or application must contain your own words. You may refer to the competencies located within the vacancy announcement, to assist with describing work experiences; however, resumes or applications received that copied verbatim from the announcement will be evaluated and may be reviewed as falsifying your experience or application You will be rated on the following Competencies for this position: ClericalContracting/ProcurementInformation Management Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Regular and recurring work is mostly sedentary involving sitting at a desk, although the position requires the ability to move from one geographic location of the facility to another. The incumbent works with a computer screen and keyboard. Some slight physical effort such as standing, walking, bending or prolonged sitting may be required. The incumbent may be exposed to walking to outlying areas. The work places no special physical demands on the employee. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address Malcom Randall Department of Veterans Affairs Medical Center 1601 Southwest Archer Road Gainesville, FL 32608 US
• Name: Michael Markham
• Phone: 254-778-4811 X50406
• Email: [email protected]