About the Position: Serves as a Division Secretary within Real Estate Division for the New Orleans District of the U.S. Army Corps of Engineers.

Duties

Receives and distributes incoming mail for the office. Maintains suspense records on incoming and outgoing correspondence and documents and follows through to ensure suspense dates are met. Edits drafts for proper English and puts in final form. Takes handwritten and other notes and uses a variety of software including word processing, spreadsheets, and electronic slides such as in Word, Excel and PowerPoint. Coordinates and provides technical guidance for administrative work and processes. Reviews all outgoing correspondence prepared by personnel in the Division for signature by the Division Chief. Prepares and processes personnel actions and training requests using HR and administrative software. Coordinates preparation of training plan with Division secretarial staff to meet suspense dates and procedural requirements.

Requirements

• Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
• May be required to serve a one-year probationary period.
• This position requires a qualified typist. A qualified typist can type 40 words per minute based on a 5 minute sample with three or fewer errors.

Qualifications

Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities. Current Department of Army Civilian EmployeesDomestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel WorkforceInteragency Career Transition Assistance PlanLand Management Workforce Flexibility ActMilitary Spouses, under Executive Order (E.O.) 13473Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician EligiblePriority Placement Program, DoD Military Spouse Preference (MSP) EligiblePriority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability RetirementPriority Placement Program, DoD Retained Grade Preference EligibleVeterans Employment Opportunity Act (VEOA) of 1998 In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. Specialized Experience, GS-06: One year of specialized experience which includes 1) office functions as related to clerical and administrative support to complete reports, track suspense dates, etc.; AND 2) office automation procedures and techniques, i.e. proofreading required document formats and grammar; AND 3) composing non-technical correspondence using correct spelling, grammar and correspondence format.This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-05). Specialized Experience, GS-07: One year of specialized experience which includes 1) office functions as related to clerical and administrative support to complete reports and compose replies to incoming correspondence; AND 2) office automation procedures and techniques, i.e. proofreading required document formats and grammar; AND 3) composing non-technical correspondence using correct spelling, grammar and correspondence format; AND 4) making travel arrangements; AND 5) having contact with senior managers and other staff members. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-06). Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent. For the GS-06 you must have 52 weeks at the GS-05 level. For the GS-07 you must have 52 weeks at the GS-06 level. With regards to time-in-grade validation, if you held a position other than a GS pay plan, be sure your resume includes the pay plan and the salary you earned during the assignment. Without this information, your time-in-grade validation may not be able to be verified and will result in your not meeting the time-grade requirement for this vacancy. A further explanation of the required time in grade documentation can be found under the Required Documents section of this announcement. Qualification requirement: Qualifications must be met by the closing date of this announcement.

Education

Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted.

Contacts

• Address RG-W2R902 US ARMY ENGINEER DISTRICT-NEW ORLEANS DO NOT MAIL New Orleans, LA 70118 US
• Name: Army Applicant Help Desk