This position is within the Office of Chief Financial Officer, National Finance Center, Office of the Director located in New Orleans, LA. The incumbent serves as Secretary to the Director of the National Finance Center and provides a variety of secretarial and administrative services to the Director in support of the administrative controls and functions of NFC through the application of a broad knowledge of the overall NFC organization and a good knowledge of office routine and procedures

Duties

Serves as the records management liaison for the Director’s Office. Organizes and manages subject matter files and records responsibly by establishing, revising, or disposing, files in accordance with USDA guidelines and Federal regulations. Acts as office manager for the Director's office. On own initiative, determines and recommends the need to establish new or revised administrative procedures and controls to ensure effective day-to-day operations of the Director's office. Serves as technical advisor for Division and Support Staff secretaries and other organizational personnel to provide guidance, coordination, and assistance on administrative and procedural requirements. As confidential assistant to the Director, maintains Director’s personal files and subject matter files and documents concerning confidential material. Determines the priority of correspondence and documents, ensures timeliness, and verifies that appropriate editorial changes have been made to resolve conflicts or problems. Examines correspondence and documents for appropriateness to ensure material is prepared in conformance with Departmental and NFC’s management procedures and practices Controls the Director’s appointment calendar, reminding the Director of scheduled meetings, conferences, telephone calls, reports, or letters due, etc.

Requirements

• You must be a US Citizen or US National.
• Males born after 12/31/1959 must be Selective Service registered or exempt.
• Subject to satisfactory adjudication of background investigation and/or fingerprint check.
• Successful completion of one-year probationary period, unless previously served.
• Direct Deposit: Per Public Law 104-134 all Federal employees are required to have federal payments made by direct deposit to their financial institution.
• Successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit E-Verify at https://www.e-verify.gov/.
• Proficiency Required: This position requires a qualified typist. A qualified typist can type 40 words per minute based on a 5-minute sample with three or fewer errors.

Qualifications

Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement including specialized experience and/or education, as defined below. GS-09: One year of Specialized Experience, equivalent to the (GS-08) level in the Federal service or equivalent responsibility in the private sector/pay systems that has equipped you with the particular competencies to successfully perform as a Secretary (OA). Specialized experience is defined as, but not limited to, performing the following duties: (1) receiving visitors and telephone calls and determining the appropriate action; (2) preparing and reviewing incoming and outgoing correspondence for conformance with regulations, grammar, format, and special policies of the office; (3) Maintaining executive-level calendars, scheduling meetings, and coordinating travel and meetings including site requirements, agenda, and visual aids; (4) Using automated office information software, specifically Microsoft Office applications (Word, Excel and PowerPoint); AND (5) Maintains, organizes and manages files and records in accordance with guidelines and Federal regulations. Time After Competitive Appointment: Candidates who are current Federal employees serving on a non-temporary competitive appointment must have served at least three months in that appointment. Additional qualification information can be found from the following Office of Personnel Management website:Secretary Clerical and Assistance Series 0318 (opm.gov) Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

Education cannot be substituted for experience.

Contacts

• Address Office of the Chief Financial Officer 13800 Old Gentilly Road New Orleans, LA 70129 US
• Name: Shauniece Smith
• Phone: 202-740-1106
• Email: [email protected]