You will serve as a SECRETARY (OFFICE AUTOMATION) in the Executive Officer, Naval Oceanographic Office (NAVOCEANO) at NAVOCEANO BAY ST LOUIS.

Duties

You will be responsible for maintaining and controlling the supervisors' calendars and advising them daily of appointments or conference. You will be responsible for performing liaison duties as necessary between the division head, his subordinates, and other department personnel. You will be responsible for functioning as the records custodian receiving, assessing, issuing and filing records including processing instructions, directives, and correspondence. You will be responsible for establishing and maintaining files primarily for the use of the division including material such as correspondence and reports. You will be responsible for drafting computer-generated correspondence (e.g., reports, graphs, indices, statistics) using Microsoft Office applications.

Requirements

• Must be a US Citizen.
• Must be determined suitable for federal employment.
• Must participate in the direct deposit pay program.
• New employees to the Department of the Navy will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit e-verify.gov
• Generally, current federal employees applying for GS jobs must serve at least one year at the next lower grade level. This requirement is called time-in-grade. Time-in-grade requirements must be met by the closing date of this announcement.
• Within the Department of Defense (DoD), the appointment of retired military members within 180 days immediately following retirement date to a civilian position is subject to the provisions of 5 United States Code 3326.
• Males born after 12-31-59 must be registered for Selective Service.
• This position requires the ability to type at least 40 words per minute. Your response to the typing skill question on the Occupational Questionnaire will be used in your qualification determination.
• You will be required to obtain and maintain an interim and/or final security clearance prior to entrance on duty. Failure to obtain and maintain the required level of clearance may result in the withdrawal of a job offer or removal.

Qualifications

FOR THE GS-07: Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-06 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: Experience applying the duties, priorities, commitments, policies, and program goals of the Executive Officer to perform assignments, including reviewing publications, directives, and other materials that may impact the organizational element. Experience taking appropriate follow-up actions, including anticipating and preparing the necessary materials for the supervisor to effectively respond to correspondence or telephone calls. Experience using standard DoD and Navy administrative applications such as Defense Travel System (DTS)and Standard Labor Data Collection and Distribution Application (SLDCADA). Experience making travel arrangements and any necessary arrangements for personal convenience as well as arranging new or additional equipment required for the office. FOR THE GS-06: Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-05 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: Experience providing administrative support in an office setting to include preparing, proofreading or editing correspondence, scheduling appointments, greeting visitors, and answering phones. Experience with the organizational structure, operations, and functions of all components of the Naval Oceanographic Office, including familiarity with the procedures, rules, regulations, and guidelines governing their operations. Experience effectively communicating with departmental personnel, contractors, and representatives from other agencies interacting with the office Experience preparing correspondence, reports, graphs, charts, various presentations, calendars, statistics, tables, etc. in final form. Additional qualification information can be found from the following Office of Personnel Management website: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=GS-CLER. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

Education

This job does not have an education qualification requirement.

Contacts

• Address NAVOCEANO BAY ST LOUIS 1002 Balch Blvd Stennis Space Center, MS 39522 US
• Name: Department of Navy EIC
• Email: [email protected]