As a Secretary (Executive Staff Assistant), you will assist executives and/or senior leadership with operation and coordination of all office and administrative functions for Public Affairs and Congressional Relations. This position is located in the Office of Public Affairs & Congressional Relations in Washington, DC.

Duties

As a Secretary (Executive Staff Assistant), you will: Serve as an office manager, ensuring efficiency in the administration of office policies, practices, and procedures, recommending changes as needed, and fostering a spirit of interdependent interaction through teamwork and mutual support. Receive visitors and screen all calls to executives or appropriate staff members. Maintain a tracking system to plan, organize work, and provide follow-through for effective and efficient office management. Arrange special and recurring meetings with OCC district/Washington office executive staff, including conferences/ briefings with stakeholders including the banking industry; federal, state, local government; public interest groups; and others. Develop agendas, make travel arrangements, and compile background information to be used for meetings. Serve as a liaison between executive and staff members, providing or requesting feedback on programs, policies, projects, and problems. Finalize a variety of narrative and statistical reports; and compose general administrative correspondence for signature. Coordinate budget documents for the assigned office. Gather data on travel, conferences, training, and other expenditures; monitor and reconcile accounts.

Requirements

Qualifications

You must meet the following requirements within 30 calendar days after the closing date of this announcement: You must have one year of specialized experience at a level of difficulty and responsibility equivalent to the NB-III band level. Examples of qualifying specialized experience for this position include: Providing office management and operational support services to senior executives such as planning, organizing, coordinating and managing administrative functions (e.g., preparing correspondence, documents and reports, scheduling meetings/conferences and coordinating travel). OR You may substitute education for experience as follows: One (1) full year of graduate education meets the requirements where it is directly related to the work of the position. One (1) year of full-time graduate education is considered to be the number of credit hours that the school attended has determined to represent one (1) year of full-time study. If that information cannot be obtained from the school, eighteen (18) semester hours should be considered as satisfying the one (1) year of full-time study requirements. OR An equivalent combination of education and experience. AND Typing proficiency of at least 40 words per minute. The experience may have been gained in the public sector, private sector, or through volunteer service. One year of experience refers to full-time work; part-time work is considered on a prorated basis. To ensure any credit for your work experience, please indicate dates of employment by month/year, and indicate number of hours worked per week, on your resume.

Education

Please see Qualifications section for education.

Contacts

• Address Office of Public Affairs 400 7th Street SW Washington, DC 20219 US
• Name: Lelia Jordan
• Phone: 202-445-0246
• Email: [email protected]