This position serves as the Compliance Analyst for FOIA & Privacy Assistance, assigned to VA Portland Health Care System (VAPORHCS) and functions as an administrative member of the Compliance Section. The incumbent reports to the Chief Compliance Officer and is aligned under the Medical Center Director of VAPORHCS. The position performs duties related to the compliance and integrity of business functions associated with monitoring, auditing, and data analysis processes of FOIA and Privacy.

Duties

The position performs duties related to the compliance and integrity of business functions associated with monitoring, auditing, and data analysis processes that are an integral part of an effective Compliance Program. As a vital member of the Compliance Section the individual will be primarily responsible for completing regulatory activities, conducting analysis, and quality assurance of facility administrative and regulatory oversight. Major duties include but is not limited to: Assurance of compliance with and implementation of regulatory requirements of Veterans Affairs oversight bodies. Works with the Chief Compliance Officer while creating/updating hospital policies, standard work, and documenting and reporting findings to appropriate personnel. Reviews guidelines and directives issued by Compliance Section programs and other governing agencies and authorities to ensure on-going facility-wide compliance with them. Uses a variety of software programs to complete work tasks and to retrieve, track and analyze pertinent data from databases and other web-based programs utilized by all programs of the Compliance Section. Curates, analyzes, compiles, consolidates, reviews and edits information relevant to compliance oversight activities and continuous readiness, review, and remediation. Determines reasons for variations between goals and actual performance and takes or recommends corrective actions. Analyzes and tracks a variety of compliance oversight document sources daily/weekly/monthly, including but not limited to FOIA requests, functional category forms, VA Police reports, training completion reports, etc. Communicates with a wide variety of professionals and departments either written or orally using extensive understanding of applicable policy as it relates to compliance, privacy, FOIA, and regulatory oversight. Prepares various reports to effectively assess organization-wide progress towards established goals, risk mitigation efforts, and issue management. Applies substantive knowledge of Compliance program requirements to develop and implement innovative data quality management methodologies to assess and monitor data quality. Monitors auditing, monitoring, review, and training activities of the Compliance Section, including sources of data, processes obtaining data, serves as a resource for other department staff, participates in data curation as needed according to the guidelines of oversight regulations. Collaborates with the supervisor for the design, oversight, and to conduct reviews of the facilities compliance with regulatory oversight required activities. Develops and implements an in-depth training program for the Compliance Section to ensure staff are properly educated and accountable for readiness, review, and remediation activities and data integrity. Performs other related duties as assigned. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday - Friday, 7:30 a.m. to 4:00 p.m. PST Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Program Analyst/PD21731A and PD21730A Relocation/Recruitment Incentives: Not authorized. Critical Skills Incentive (CSI): Not approved. Permanent Change of Station (PCS): Not authorized. Financial Disclosure Report: Not required.

Requirements

Qualifications

To qualify for this position, applicants must meet Time-In-Grade and Specialized Experience requirements within 30 days of the closing date of this announcement, 08/09/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements within 30 days of the closing date of this announcement. For a GS-9 position you must have served 52 weeks at the GS-7. For a GS-11 position you must have served 52 weeks at the GS-9. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. You may qualify based on your experience and/or education as described below: Minimum Qualifications, GS-9: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade (GS-7) in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Experience in positions that required working knowledge of the computer system for entry and retrieval of data; Locating and interpreting appropriate applicable regulations; Communicating clearly to a wide variety of contacts and methods; Gathering, developing, and interpreting data from various information systems; and Reviewing reports, records, and provides statistical analysis for accuracy. NOTE: Experience must be fully documented on your resume and must include job title, duties, month and year start/end dates AND hours worked per week. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed a master's or equivalent graduate degree, or two (2) full years of progressively higher level graduate education leading to such a degree, LL.B or J.D. if related. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work of this. NOTE: Copies of transcripts must be submitted with your application materials. Education cannot be credited without documentation. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of successfully completed graduate level education (beyond the first year) and specialized experience, as described above, to meet the total requirements. The education portion must include graduate courses that demonstrate the knowledge, skills, and abilities necessary to do to the work of this position. NOTE: Copies of transcripts must be submitted with your application materials. Education cannot be credited without documentation. Minimum Qualifications, GS-11: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade (GS-9) in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Tracking and analyzing regulatory or oversight processes and outcomes; Completing programmatic actions with an attention to detail; Communicating clearly to a wide variety of contacts and methods; Gathering, developing, and interpreting data from various information systems; Preparing reports that convey findings and importance to the receiver; and Assisting with developing and utilizing metrics, dashboards, audits, surveys, and other reports to identify potential issues related to a specific Health Care System program. NOTE: Experience must be fully documented on your resume and must include job title, duties, month and year start/end dates AND hours worked per week. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed a Ph.D. or equivalent doctoral degree, or 3 full years of progressively higher level graduate education leading to such a degree, or an LL.M. if related that demonstrates the knowledge, skills, and abilities necessary to do the work of this position. NOTE: Transcripts must be submitted with application. Education cannot be credited without documentation. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of successfully completed education and specialized experience directly related to the work of the position as outlined above that meets the requirements of the position. Only education in excess of a master's or equivalent graduate education may be used to qualify applicants for the GS-11 level. NOTE: If using education combined with specialized experience to qualify, a copy of your transcript is required. You will be rated on the following Competencies for this position: AuditingCommunicationsComplianceComputer SkillsInformation Management Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary, although some physical effort may be required when conducting environmental rounds. This involves occasional walking, standing, and bending. There may also be episodes of moderate lifting or prolonged periods of standing and bending in searching various files. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address VA Portland Health Care System 3710 Southwest US Veterans Hospital Road Portland, OR 97239 US
• Name: Abigail Brown
• Phone: (541) 440-1000 X40617
• Email: [email protected]