This position reports to the Chief, Nutrition and Food Services at the Miami VA Healthcare System, and includes various clerical and administrative duties in support of the organization, performing office automation duties such as time keeping, management of records, and word processing in support of the clerical and administrative work.

Duties

Major duties and responsibilities include, but are not limited to: Use word processing software to complete meeting minutes, create, copy, edit, store, retrieve and print forms, memos, letters and time keeping files/records for the service. Perform timekeeping work and management of time keeping records for the service. Use existing database or spreadsheet software to create, enter, revise, sort or calculate and retrieve data for reports and presentations. Prepare a wide variety of recurring correspondence, internal reports, and other documents from information obtained from office staff, files and other sources and reviews and finalizes documents prepared by others. Screen incoming mail to identify what needs to be brought to the attention of the supervisor, referred to the appropriate staff, or rerouted to other offices. Receive and direct telephone calls or visitors. Establish, update and maintain office records of various types that may be needed or will assist in the efficient operation of the office. Work Schedule: Full-Time, 8:00am - 4:30pm, Mon - Fri Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Office Automation Clerk/PD546-08073-O Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/05/2024. You may qualify based on your experience and/or education as described below: General Experience GS-04: 1 year of progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have 2 years of education above high school level obtained in an accredited business, secretarial or technical school, junior college, college or university. NOTE: Transcripts (unofficial or official) must be submitted with your application materials. Education cannot be credited without documentation. OR, Combination: Applicants may also combine education and experience to qualify at this level. A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide your semester hours of by 60. Add the two percentages. Preferred Experience: Experience with Microsoft applications as well as with time keeping and payroll processing. Able to troubleshoot and answer questions of staff regarding payroll in a cordial and supportive manner using exceptional customer service. You will be rated on the following Competencies for this position: Applies Technology to TasksClericalReadingReading ComprehensionVeteran and Customer Focus Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is sedentary. May require some walking, standing, bending, carrying and/or lifting of light items like papers or books. No special physical demands are required to perform the work. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address Bruce W Carter Department of Veterans Affairs Medical Center 1201 Northwest 16th Street Miami, FL 33125 US
• Name: Shaneen 'Shae' Daniel-Dalton
• Phone: 1-813-816-7155 X100111
• Email: [email protected]